Global Rewards Administrative Assistant

3 months ago

London, United Kingdom Labcorp Full time

As a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and technology solutions across more than 20 therapeutic areas. With over 19,000 staff conducting operations in more than 90 countries, Fortrea is transforming drug and device development for partners and patients across the globe.

Reporting directly to the Vice President, Global Rewards, the Administrative Assistant provides administration support in a one-on-one working relationship and serves as the primary point of contact for the internal and external constituencies on all matters pertaining to the Global Rewards team.

**Responsibilities**
- Completes a broad variety of administrative tasks for the Global Rewards function including managing calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging team meetings.
- Plans, coordinates, and ensures the VP Global Rewards schedule is followed and respected
- Researches, prioritizes, and follows up on incoming administrative issues and concerns addressed to the VP Global Rewards (employee onboarding/offboarding matters, managing consultants and temporary workers, hardware/software matters, etc). Determines appropriate course of action, referral, and response
- Assists in the preparation of PowerPoint presentations
- Provides administration support to Global Rewards leadership team as required
- Provides bridge for smooth communication between internal departments, demonstrating leadership required to maintain credibility, trust, and support with executive leadership team
- Prepares expense reports, purchase requisitions and other miscellaneous forms
- Arranges programs, events, and conferences by arranging for facilities and caterers, issuing information/invitations, coordinating speakers, and controlling event budget
- Maintains Global Rewards team distribution list in coordination with HR
- Maintains Teams channels for Global Rewards team and Global Rewards Leadership Team
- Periodically assists in coordinating travel for members of the Global Rewards Leadership Team.

**Education and Training**
- Bachelor’s degree preferred.

**Experience**
- Demonstrated proficiency in Microsoft Office
- Must have the ability to manage diverse volume of work and manage appropriate priorities
- Able to remain extremely professional, composed, and competent in multi-task, rapid change environment
- Proven discretion with highly confidential information/documents
- Excellent written and verbal communication skills with the ability to professionally interact with all levels of the organization
- Exceptional attention to detail
- Flexibility in work schedule for crunch periods is required

**Labcorp is proud to be an Equal Opportunity Employer**:
As an EOE/AA employer, Labcorp strives for diversity and inclusion in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications of the individual and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy or other medical conditions/needs), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. We encourage all to apply.

For more information about how we collect and store your personal data, please see our Privacy Statement.

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