Program Manager
2 weeks ago
The Programme Manager will provide services to the Head of the Corporate Programme Office and will work closely with Programme Leads, providing management intervention and support in all aspects of project and programme governance
They will also provide an assurance role for senior managers, reviewing and approving project outputs to ensure high standards and consistent quality.
The Programme Management Office Manager will deputise for the Head of the Corporate Programme Office when required
MAIN DUTIES AND RESPONSIBILITIES:
1. Responsible for establishing and maintaining standards and procedures that all systems and business change projects will follow. Develop and implement tools and approaches to support the management of the projects, programmes and the portfolio and continueto raise standards in management and delivery of projects.
2. Undertakes a mentoring role, providing advice, guidance and assistance to Project Managers and other project resources on project management practices, delivery and governance.
3. Designs and delivers workshops and informal training and development activities for staff across the range of project management skills required to continually improve standards.
4. Develops and maintains a skills database across all project resources, monitoring and managing capacity for active projects and planning resources for pipeline activities...
5. Leads on resource planning, managing and monitoring across the portfolio. Supports the sourcing and appointment of additional resources as required.
6. Develop and maintain management information across the portfolio using a range of tools. Collating and preparing dashboards and formal reports and documentation for internal and external governance boards.
7. Collates information relating to project and programme finances (Business Cases, ROI, budgets and investments) provides co-ordination of projects and programme accounting and monitors and tracks spend against budgets and the delivery of business cases.
8. Coordinates all project level reporting and publishes inputs from individual projects.
9. Aggregates information to create a programme and portfolio view aligned to the portfolio themes. This includes setting up and maintaining the portfolio level registers and management reports for risk and issues management, dependency management, stakeholdermanagement, delivery timetables and plans for the senior management team.
10. Provides a co-ordination and challenge role in relation to individual project change control procedures. Co-ordinates the outputs of lessons learned and project closure to ensure all outcomes are followed up.
11. Production of key programme and project progress reports in conjunction with the Programme and Project Managers.
- Maintenance of risk and issue registers.
- Co-ordinating the management of dependencies across the change portfolio.
- Management of change control procedures.
- Development of and maintenance of portfolio dashboard reporting
- Overseeing the co-ordination and management of programme and project budgets.
- Quality assurance of feasibility and priority of initiatives through the stage gate process.
- Identify, select and implement appropriate tools to automate the reporting processes
12. Actively implement the Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties.
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