Private Client Legal Secretary

1 week ago

Shirley, United Kingdom SWIFT TEMPS (NORTH WEST) LTD Full time

**Salary**: Negotiable dependant on experience

**Key Duties**:

- Diary management responsibilities including making appointments, organising meetings.
- Proactive client liaison including take messages, pass on information and deal with simple queries.
- Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
- Management and co-ordination of the fee earners’ billing and financial requirements.
- Audio and copy typing of legal documentation and correspondence to a high standard.
- Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner.
- Organising conference or meetings calls on behalf of the fee earner.
- Preparing client engagement/assignment letters, conflict, and money laundering checks with direction from the fee earner.
- Dealing with and filing Wills and forms i.e. HMRC.
- Responsible for copying, scanning, faxing required by fee earners, including the preparation of files or bundles.

**Personal Attributes**:

- Experienced Legal Secretary/PA with a minimum of 3 years' experience within a private client team is essential.
- Must possess excellent diary management, organisation and prioritisation skills.
- Must be able to communicate effectively and build good relationships with clients and staff within the firm.
- Must work well as part of a team.
- Must be a competent, fast and accurate typist.
- Must be competent at producing legal documents to a high standard including using track changes to amend documents.
- Professional telephone manner and the ability to accurately record and pass on messages.
- Sound technical skills in the following areas:

- Microsoft Office IT skills - Word, Excel, PowerPoint, Outlook.
- Proven document or case management skills.
- Proven experience of using a legal computerized finance system.
- Minimum typing speed of 65 wpm with a good level of accuracy.

**Benefits**:

- Working for an extremely well-established legal firm - in operation for over 250 years
- Group Stakeholder Pension Scheme with Scottish Widows. Access to a tax efficient salary sacrifice option.
- Healthcare plan - Financial assistance towards a range of healthcare including optical, dental, and counselling.
- 25 days holiday (2 to be taken at Christmas/New Year) plus public holidays.
- Flexible holiday purchase / sale scheme

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