Programmes Administrator X4

4 weeks ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
To provide high quality and proactive professional services support to enable the efficient and effective management, delivery and development of the Adam Smith Business Schools Leaning and teaching programmes.

**Main Duties and Responsibilities**
1. Responsible for the day to day administrative support for Learning and Teaching / Quality Assurance activities, working proactively as a member of the professional services team.
2. Work effectively with colleagues within and outside of the School to develop common systems and processes standardised on best practice ensuring that University regulations are adhered to.
3. Responsible for the efficient organisation and facilitation of meetings, committees and relevant learning and teaching boards, working effectively with a range of stakeholders across the School, College and wider University.
4. Effectively use University systems, including our Virtual Learning Environment to support effective administration of Programmes and an excellent student experience.
5. Support the work of the other members of the team, including sharing work during periods of peak workload and staff absence to ensure that full support is available and undertake any tasks required for the efficient administration of programmes across the School.
6. Analyse, present and draw conclusions from University and School system data and information, identifying trends & pattern.
7. Point of contact for student and staff enquiries, working independently to resolve in a timely and efficient manner.
8. Determine short-term priorities, planning and scheduling work activities for weeks ahead to ensure operational efficiency.
9. Clerk relevant committees by working effectively with the Chair to prepare and distribute agendas, liaising with members, recording and circulating accurate minutes, and ensuring all actions are completed and reported to members.
10. Undertake any other reasonable duties that the Programme Manager or the Head of Professional Services may request.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 7 (Higher / Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Comprehensive knowledge of Microsoft Office.

**Skills**

**Essential**:

C1 Excellent organisational skills and demonstrable ability to prioritise work efficiently and multi-task.
C2 Able to work proactively and problem-solve, using initiative and with limited supervision.
C3 Able to deliver work characterised by high levels of accuracy, attention to detail and of a professional standard at all times.
C4 Excellent communication and interpersonal skills, demonstrating tact, diplomacy and confidence to communicate effectively with students and colleagues across different levels and in a multicultural context.
C5 Excellent written communication skills for the purposes of producing student documentation, correspondence, developing content for Moodle/web pages and to produce accurate and high-quality minutes of meetings.
C6 Well-developed influencing and negotiating skills to ensure the delivery of highly effective programmes administration.
C7 Highly effective use of a range of IT systems combined with capacity and willingness to learn and implement new systems.
C8 Able to work as part of a team to build highly effective relationships and deliver excellent support to students and colleagues.
C9 Able to maintain a positive, enthusiastic attitude when dealing with challenges and change.

**Experience**

**Essential**:

E1 Significant relevant work experience with evidence of personal development in a relevant role.
E2 Experience of developing, revising and implementing administrative processes.
E3 Experience of delivering a customer-focused service to provide excellent support for staff, students and other stakeholders.
E4 Experience of compiling and analysing data.

**Desirable**:

F1 Experience of using corporate IT systems.
F2 Experience of delegating and supervising the work of junior colleagues.
F3 Experience of clerking committees.
F4 Experience of organising events.

**Terms and Conditions**
Salary will be Grade 5, £24,715 - £28,929 per annum.
This post is full time (35 hours per week) and open ended.
As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.
As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
3 A flexible approach to working.

  • Programme Administrator

    1 month ago

    Glasgow, United Kingdom University of Strathclyde Full time

    **Salary**: £25,742 - £28,759 **FTE**: 1 (35 hours/week) **Term**: Fixed Term (Until 31/03/2025) **Closing Date**: 19/02/2024 **Be innovative and collaborative. Be a 'Strathclyder'** We are the University of Strathclyde. Our vision is innovative and ground breaking, placing us amongst the world’s leading international technological universities. We...

  • Programme Administrator

    1 month ago

    Glasgow, United Kingdom NHS Scotland Full time

    An exciting opportunity has arisen within the NHS Scotland Academy programme team as the Programme Administrator. The post holder will be required to provide a professional level of administrative support to the NHS Scotland Academy programme and team. Working within a busy team and to tight deadlines the post holder will be required to multi task and...

  • Programme Administrator

    1 month ago

    Glasgow, United Kingdom University of Strathclyde Full time

    **Salary**: £25,742 - £27,979 **FTE**: 1 (35 hours/week) **Term**: Open Contract **Closing Date**: 19/02/2024 The Department of Management Science, part of Strathclyde Business School, is seeking a Programme Administrator with excellent organisational and administrative skills to work in their busy departmental office. To be successful, you will be...

  • Programmes Administrator

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** To provide high quality and proactive professional services support to enable the efficient and effective management, delivery and development of the Adam Smith Business Schools Learning and Teaching programmes. **Main Duties and Responsibilities** 1. Responsible for the day to day administrative support for Learning and Teaching / Quality...

  • Programme Support Administrator

    1 month ago

    Glasgow, United Kingdom NHS Scotland Full time

    NHS Golden Jubilee currently has an exciting opportunity for a Programme Administrator to join its Quality, Performance, Planning & Programmes Team (QPPP). Working within a vibrant team with an increasingly diverse remit, the post-holder will provide administration and project support services across the Board’s portfolio of performance, planning,...

  • Programme Administrator

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** The post holder will be part of the SIPF core team, reporting to the Head of Project Delivery. The focus of the post will be office administration and team administrative duties. **Main Duties and Responsibilities**-2. To be the first point of contact for SIPF, directing requests to team members as required. Organising and managing team...

  • Programme Administrator

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** As an integral member of the professional services team within the School of Interdisciplinary Studies you will be responsible for the provision of an efficient administrative service to support the school’s wide ranging activities and enhance the experience for students and staff. **Main Duties and Responsibilities** 1. Responsible for...

  • Services Administrator

    1 month ago

    Glasgow, United Kingdom Blue Arrow Ltd Full time

    Blue Arrow are currently recruiting for x4 Services Administrators to join our Private Sector Client in the West end of Glasgow for around 3 months. The pay rate is £12.83 - £14.51. You must have previous experience within the housing sector. **Duties and Responsibilities**: - Working with team members to ensure duty officer cover - Rotating reception...

  • Learning & Teaching Programme Administrator

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** To enhance the student experience by working collaboratively with the Learning & Teaching Team and academic teaching staff to provide an excellent customer service. To provide programme administrative support for the processes and procedures relating to students on School of Education taught programmes. To support School of Education students...

  • L&t Programme Administrator

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** To enhance the student experience by working collaboratively with the Learning & Teaching Team and academic teaching staff to provide an excellent customer service. To provide programme administrative support for the processes and procedures relating to students on School of Education taught programmes. To support School of Education students...

  • Technical Administrator

    6 days ago

    Glasgow, United Kingdom Mile Asset Management Limited Full time

    We are currently looking for a Technical Administrator on a 6 monthfixed term/25h a weekcontract to join our Asset Management department at our Hamilton Office. As an Administrator you will assist in the management of contractor activities required to complete the works, liaise with customers from planning works/notifications through to re-commissioning...

  • Tutor in Quantitative Methods

    4 weeks ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** To contribute to the delivery of an excellent student experience by undertaking a range of teaching, assessment and administrative duties, particularly in relation teaching in quantitative methods courses across the School of Social and Political Sciences. These posts will contribute to learning and teaching objectives in the School of Social...

  • L&t Programme Administrative Assistant

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** To enhance the student experience by working collaboratively with the UG and PGT Administrative teams and academic teaching staff to provide an excellent customer service. To provide administrative support for the processes and procedures relating to taught programmes (UG and PGT). To support students from first point of contact to...

  • L&t Programme Administrative Assistant

    1 month ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** To enhance the student experience by working collaboratively with the UG and PGT Administrative teams and academic teaching staff to provide an excellent customer service. To provide administrative support for the processes and procedures relating to taught programmes (UG and PGT). To support students from first point of contact to...

  • L&t Programme Administrative Assistant

    4 weeks ago

    Glasgow, United Kingdom University of Glasgow Full time

    **Job Purpose** To enhance the student experience by working collaboratively with the UG and PGT Administrative teams and academic teaching staff to provide an excellent customer service. To provide administrative support for the processes and procedures relating to taught programmes (UG and PGT). To support students from first point of contact to...

  • Technical Administrator

    3 days ago

    Glasgow, United Kingdom Last Mile Group Full time

    Job Advert Details **About the opportunity**: We are currently looking for a permanent** Technical Administrator** to join our growing Asset Management (Electricity) Department at our Hamilton Office. As Technical Administrator you will provide reliable and efficient administrative support for activities on, and additions to, the company’s electricity...

  • Digital Programmes Administrator

    1 month ago

    Glasgow, United Kingdom NHS Scotland Full time

    An exciting opportunity has arisen for a Programme Adminstrator, to work within the Digital & eHealth Department at Golden Jubilee National Hospital, supporting the Board’s Head of Digital Programmes. Educated to HNC or equivalent, it is important that you can demonstrate experience in a Digital or Business related area, within an NHS...

  • Complaints Administrator

    7 days ago

    Glasgow, United Kingdom HRC Recruitment Full time

    Job Title: Complaint Handler **Salary**: £25,000 Location: Glasgow Are you a Complaints Handler ready to take your career to the next level? Our client is one of the UK’s leading motor finance companies who are a different kind of car finance lender - they use a mix of technology, financial acumen and have a brilliant team to provide a flexible...

  • Modern Apprentice

    3 hours ago

    Glasgow, United Kingdom NHS Scotland Full time

    **x4 24 months Fixed Term Modern Apprentice positions **Band 3 - Agenda for Change Annex 21 training salary (£18,065 Year 1 increasing to £19,356 Year 2)** **Modern Apprentice - Business Administration at SCQF Level 6** **About the Organisation**: Public Health Scotland is a new organisation, set up to improve the lives of people in Scotland, to reduce...

  • Administrator

    1 month ago

    Glasgow, United Kingdom ENABLE SCOTLAND - LTW Full time

    **ADMINISTRATOR** **GLASGOW** **FULL TIME - PERMANENT** ENABLE Works are the leading Scottish organisation delivering high quality employability services for people who have learning disabilities. Your role, as an ENABLE Works Administrator is to support our teams to help people who have a disability and/or long-term health condition to make progress...