Directorate Pa

4 weeks ago

Taunton, United Kingdom Somerset NHS Foundation Trust Full time

Directorate PA

Surgical Management

We are looking for an efficient, motivated and experienced personal assistant to provide full PA support to the Surgical Management team. Working in a challenging and constantly changing environment, you will need to have excellent administrative, organisational, communication and interpersonal skills.
You will also need to possess the ability to multi task at a high level, pay close attention to detail and work on your own initiative. You will need to be able to demonstrate the skills required to manage the workload in a proactive and effective manner.

To provide a PA service to the Surgical Management triumvirate and to provide an administrative service to the Clinical Service Managers, Service Managers and Matrons

Your duties will include a full range of administrative tasks, including:
Managing electronic diaries
Dealing with enquiries from staff the public and patients
Typing correspondence from formal meeting and reports
Organising invites, booking venues, times and coordinating/collating papers for meetings
Taking minutes both formal and informal
Maintaining both a paper and electronic filing system
Operating an effective bring forward and tracking system and monitoring actions
Providing reports

Word processing skills are essential, as is proficiency with Microsoft packages, particularly Word, Excel and PowerPoint.

As an organisation, the NHS offers a wide range of benefits including flexible working, pension contributions, market leading annual leave allowance, career progression and regular conversations, not to mention our Blue Light Card and NHS exclusive discounts.

The benefits of working in Somerset include the idyllic countryside, with our areas of outstanding beauty and stunning coastlines. You will get to enjoy these perks whilst still only being a stone’s throw away from bustling city centres like Bristol, Bath and Exeter and only two hours away from London.

There are excellent educational facilities in the area and, when compared to other regions, house prices are reasonable. You will experience the best of both in Somerset, the countryside and the cosmopolitan - there is truly something for everyone

To organise own workload and work closely with the Senior Directorate PA to deliver a high standard of PA / administrative support. To work within the Trust valued and core standards to maintain an excellent patient experience at all times.

To be responsible for leading an administrative service providing positive leadership of the administrative team, ensuring that high standards are maintained in terms of quality and output.

To follow where there are set procedures, but develop own procedures to manage work where appropriate.

To use own initiative and work without immediate supervision.

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