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Personal Assistant
5 months ago
**Our client based in Wellington is on the hunt for a PA to join their expanding and talented team.**
**As a Personal Assistant (PA) you will work closely with the Managing Director to provide general**
**administrative support, usually on a one-to-one basis. You will help the Managing Director to make**
**the best use of their time by dealing with organisational and administrative tasks in an efficient**
**manner.**
**You will need to gain extensive knowledge of the company and you will need to know who key**
**personnel are (both external and internal) and understand and assist in achieving the company’s key**
**aims and objectives.**
**The Managing Director will rely on you to handle tasks efficiently in their absence. Discretion and confidentiality are essential attributes of this role.**
**Key Responsibilities**
As a PA, you will often act as the Managing Director’s first point of contact with people from both
inside and outside the company. Tasks are likely to include:
- Arranging travel / accommodation and, occasionally, local travelling with the Managing
Director to take notes or dictation at meetings or to provide general assistance during
presentations.
- Documentation of file notes following client or company contact.
- Creating and maintaining suitable admin systems and processes, including data management
and filing, for all aspects of the Managing Directors role.
- Screening phone calls, enquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors on behalf of the Managing Director.
- Organising and maintaining diaries and making appointments.
Director.
- Carrying out background research and presenting findings to the Managing Director.
- Producing documents, briefing papers, reports and presentations for internal consumption.
- Organising meetings and ensuring the Managing Director is well prepared for meetings;
- Liaising with clients, suppliers and other staff. Ensure that significant risk issues are referred
to the Managing Director where appropriate.
**Knowledge, Skills, Experience**
- Demonstrate excellent IT skills and ability to learn new ones
- Analytical in solving tasks with a keen attention for detail
- Possess excellent organisational and time management skills with an ability to work under
pressure and prioritise
- Strong interpersonal and communication skills will be key when working with other
members of staff and third parties.
- Acts with integrity taking a thoughtful approach to different situations and understanding
the importance of discretion.
- A minimum of 2 years working within a professional industry, ideally within an IFA firm or
financial services.
**Attitude & behaviour**
- Desire to complete tasks to the highest standards and in a timely fashion, taking ownership and accountability for own actions
- A positive and proactive approach to work and a desire to help and support the wider team.
**To find out more about this excellent opportunity, please contact Kyle Raven in the Reed Exeter Office.
