Executive Personal Assistant to Company Directors

2 weeks ago

Lothian, United Kingdom Ocean Science Consulting Full time

Ocean Science Consulting Limited (OSC) seeks a discreet, confident, and highly organised assistant, with superlative verbal and written communication skills, and the ability to organise and prioritise tasks and workloads reliably and without prompting. The individual must show initiative, be proactive and able to provide intelligent solutions to problems with a hands-on approach.

**Executive Assistant responsibilities**
- Assisting Directors with all aspects of their private British and international estate;
- Domestic and international logistics (_e.g._flights, transfers, accommodation);
- Organising complex itineraries across numerous time zones for multiple people;
- Organising their superior’s entire schedule;
- Organising and maintaining office systems;
- Working directly with high-level employees;
- Reviewing contracts (especially of utilities);
- Preparing private and corporate documents;
- Maintaining strict confidentiality;
- Sustaining a level of professionalism among staff;
- International travel to various locations to prepare for Directors’ arrival, i.e., organising cleaners, tradesmen, gardeners, ensuring properties/assets are maintained to an exceptional standard;
- Dealing with organisation of rental properties for both Directors and OSC;
- Dealing with employees, contractors, and suppliers;
- Managing spreadsheets (Microsoft Excel) for utilities, expenses, _etc._;
- Preparation and submission of all personnel expenses and very basic bookkeeping;
- Managing complex diaries, logistics, membership, licence renewals, utilities, _etc._;
- General office administration (_e.g._insurance, utilities, _etc._); and,
- Other duties which the Directors may reasonably request.

**Qualifications, skills, & experience**
- Excellent phone manner;
- IT and tech-savvy (Microsoft Outlook, Excel, Teams, _etc._);
- Excellent writing, spelling, grammar and punctuation, verbal, and numeracy skills;
- Experience filing according to the OSC ISO filing system;
- Read the small print in contracts, especially utilities;
- Prioritise and multitask, willingness for involvement in a wide variety of tasks (including unfamiliar territory);
- Bring tasks to completion;
- Take initiative and volunteer ideas for improvements and progress;
- Speaks, reads and writes English and Greek, preferably Spanish also;
- Preferred experience supporting a senior business leader of a comparable company; and,
- Above all - reliable, without needing to be reminded.

**Job Type**: Part-time
Part-time hours: 20-40 per week

**Salary**: £20,905.34-£30,771.25 per year

**Benefits**:

- Company pension
- Flexitime
- Work from home

Schedule:

- Flexitime
- Monday to Friday

Ability to commute/relocate:

- Lothian: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: Executive Personal Assistant to Company Directors

  • Company Accountant

    4 weeks ago

    Blackburn, West Lothian, United Kingdom Agility Resoucing Full time

    This is a really exciting time to join a leading East Lancashire Manufacturing organistation, who due to ongoing grown are loking to recruit a Company Accountant. Partnering with the Managing Director to recruit a Company Accountant, this exciting role is responsible for the preparation and reporting of full management accounts including cashflow,...

  • 158893 Personal Assistant

    1 week ago

    Lothian, United Kingdom NHS Scotland Full time

    Fixed term for 12 months. 22.5 hours per week - salary will be pro rata. **BASE/LOCATION**: Hybrid working - North West Locality Office, 8 West Pilton Gardens, Edinburgh, EH4 4DP To provide a comprehensive administrative and secretarial service. Responsibility may include supervision of staff and associated duties. For further information on what is...

  • 171326 R2 Personal Assistant

    4 weeks ago

    Lothian, United Kingdom NHS Scotland Full time

    Location/Base - negotiable To provide a comprehensive administrative and secretarial service to the Chief Officer, Acute Services. Responsibilities may include supervision of staff and associated duties. For further information on what is included in the role and what skills/experience are being looked for, click on the links at the bottom of the screen to...

  • Accounts Assistant

    1 week ago

    Lothian, United Kingdom Neo Recruitment Ltd. Full time

    **Job Title**: Accounts Assistant **Location**: Philpstoun, West Lothian **Salary**: Competitive **Job Type**: Full-time **Hours**: Mon-Fri 8.30am -5.00pm (office based) **Key Responsibilities**: - Purchase ledger - Statement reconciliations - Weekly supplier payment runs - Credit control - Sales ledger - Payroll **Requirements**: - Experience in...

  • Seasonal Assistant Ranger

    4 weeks ago

    West Lothian, United Kingdom Historic Environment Scotland Full time

    **Details**: **Reference number**: - 265296**Salary**: - £21,052 - £21,789**Job grade**: - Other- A**Contract type**: - Fixed Term**Length of employment**: - 6 months**Business area**: - HES - Operations**Type of role**: - Other**Working pattern**: - Full-time**Number of jobs available**: - 4Contents Location About the job **Benefits**: Things...

  • Hes/23/009a - Seasonal Assistant Ranger

    4 weeks ago

    West Lothian, United Kingdom Historic Environment Scotland Full time

    **Details**: **Reference number**: - 277026**Salary**: - £21,052 - £21,789**Job grade**: - Other- A**Contract type**: - Fixed Term**Length of employment**: - 5 months**Business area**: - HES - Operations**Type of role**: - Other**Working pattern**: - Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things...

  • Care Assistant

    3 days ago

    Bathgate, West Lothian, United Kingdom Meadowvale Care Home Full time

    Meadowvale Care Home is looking to appoint a Care Assistant (Nightshift), who will work alongside our empathetic and trustworthy care specialists to work Nights.Our purpose-built care home is in Bathgate, West Lothian, offering the highest standards of care for 52-residents.As Care Assistant your main responsibility will be to provide personal care for each...

  • General Labourer

    4 weeks ago

    Lothian, United Kingdom Apex Full time

    We require 2 x labourers to assist on site with Full PPE and CSCS cards along side 2 x London Wall fitters, you will be helping haul the doors off the lorry and into position on site, Job starts Thursday 15/06/2023, 1 days hire, Must have experience and hold CSCS card. Please contact Danielle on 07392866667 if interested thank you. **Job Type**: Temporary...

  • Assistant Director, Planning

    2 weeks ago

    Livingston, West Lothian, United Kingdom PVH Corp. Full time

    Apply locations Tommy Hilfiger Livingston (Outlet) time type Full time posted on Posted 30+ Days Ago job requisition id R36946 If you are a current PVH Associate, please click this link to apply through your Workday account. Design Your Future at PVH Assistant Manager, Tommy Hilfiger - Livingston Tommy Hilfiger is one of the world’s leading...

  • Care Assistant

    3 days ago

    Bathgate, West Lothian, United Kingdom Meadowvale Care Home Full time

    Meadowvale Care Home is looking to appoint a Care Assistant (Nightshift), who will work alongside our empathetic and trustworthy care specialists to work Nights. Our purpose-built care home is in Bathgate, West Lothian, offering the highest standards of care for 52-residents. As Care Assistant your main responsibility will be to provide personal care for...

  • Care Assistant

    2 days ago

    Bathgate, West Lothian, United Kingdom Meadowvale Care Home Full time

    Meadowvale Care Home is looking to appoint a Care Assistant (Nightshift), who will work alongside our empathetic and trustworthy care specialists to work Nights. Our purpose-built care home is in Bathgate, West Lothian, offering the highest standards of care for 52-residents. As Care Assistant your main responsibility will be to provide personal care for...

  • Project Assistant

    4 weeks ago

    Lothian, United Kingdom NHS Scotland Full time

    The postholder will provide administrative and technical support to the Project Manager / Team, including acting as first point of contact for any enquiries. Post will be based at Astley Ainslie Hospital & St Johns Hospital. The postholder will be responsible for the maintaining all project databases and systems, including train users in their...

  • Care Assistant

    2 days ago

    Bathgate, West Lothian, United Kingdom Meadowvale Care Home Full time

    Meadowvale Care Home is looking to appoint a Care Assistant (Nightshift), who will work alongside our empathetic and trustworthy care specialists to work Nights. Our purpose-built care home is in Bathgate, West Lothian, offering the highest standards of care for 52-residents. As Care Assistant your main responsibility will be to provide personal care for...

  • Care Assistant

    3 days ago

    Bathgate, West Lothian, United Kingdom Meadowvale Care Home Full time

    Meadowvale Care Home is looking to appoint a Care Assistant (Nightshift), who will work alongside our empathetic and trustworthy care specialists to work Nights. Our purpose-built care home is in Bathgate, West Lothian, offering the highest standards of care for 52-residents. As Care Assistant your main responsibility will be to provide personal care for...

  • Weekend Service Coordinator

    3 weeks ago

    Haddington, East Lothian, United Kingdom Thomas Sherriff & Co Ltd Full time

    This is a hugely important role for our business and the individual must strive to provide the best customer support in the industry. Executes customer requests by coordinating and directing the service workload for maximum efficiency and productivity while providing quality repair work. Shares information regarding Technician skills and training needs to...

  • Operational Innovations Director/Senior Manager

    2 weeks ago

    Livingston, West Lothian, United Kingdom FWB Full time

    A member of global packaging and print group Aldus, API Foilmakers is a European manufacturer of hot stamping foils and cold stamping foils (metallic and pigment) based in the UK, founded in London in 1783 and has been making print media, products and packaging for over 200 years. Headquartered in Livingston, Scotland, the business is a UK manufacturer...

  • Operational Innovations Director/Senior Manager

    2 weeks ago

    Livingston, West Lothian, United Kingdom FWB Full time

    A member of global packaging and print group Aldus, API Foilmakers is a European manufacturer of hot stamping foils and cold stamping foils (metallic and pigment) based in the UK, founded in London in 1783 and has been making print media, products and packaging for over 200 years. Headquartered in Livingston, Scotland, the business is a UK manufacturer...

  • Operational Innovations Director/Senior Manager

    2 days ago

    Livingston, West Lothian, United Kingdom FWB Full time

    A member of global packaging and print group Aldus, API Foilmakers is a European manufacturer of hot stamping foils and cold stamping foils (metallic and pigment) based in the UK, founded in London in 1783 and has been making print media, products and packaging for over 200 years. Headquartered in Livingston, Scotland, the business is a UK manufacturer with...

  • 168821 - Facilities Roles (Snis)

    4 weeks ago

    Lothian, United Kingdom NHS Scotland Full time

    **FACILITIES SERVICES ROLES** Band 2 - £23,362 - £25368 (pro rata for part-time hours) Band 3 - £25,468 - £27,486 (pro rata for part-time hours) We are seeking individuals to join the NHS Lothian Facilities Services Recruitment Pool to fill various opportunities arising across NHS Lothian. **Band 2 Roles Available**: - Domestic Assistant, Laundry...

  • 134995 Domestic Assistant

    5 days ago

    Lothian, United Kingdom NHS Scotland Full time

    Part time hours will be pro rata. Royal Edinburgh Hospital posts 2 x Monday to Friday 07:30 - 15:00 Restalrig posts 2 x Monday - Thursday 17:30 - 20:00 and Friday 17:00 - 19:30 Leith Community Treatment Centre posts 3 x Monday - Friday 16:35 - 19:30 Responsible for providing a range of domestic services within Clinical / Non Clinical Departments...