Current jobs related to Clerk to The Governing Body - Southsea - Bohunt Education Trust

**Clerk Role Description**

Bohunt Education Trust are seeking to appoint a new governance clerk to join our team of clerks delivering a high quality clerking service to our academy local governing bodies (LGBs) specifically at The Priory School in Portsmouth.

The role will include working with Headteachers and Local Governing Boards to finalise agendas, organise paperwork and documentation, prepare minutes from local governing board meetings and providing advice to governors on procedural and legislative matters in accordance with our Trust’s governance approach and relevant statutory guidance and policy. You will be supported by our Governance Coordinator and and work as part of our clerking team. Training will be available.

A flexible approach to working hours is essential as the role involves some twilight / evening meetings which tend to cluster in certain weeks of term. These meetings are face to face and take place at the school. Governance Clerks are home based and must provide their own equipment to undertake this role. Access to the internet and ability to attend virtual meetings are a requirement. Governance Clerks are required to attend 6 meetings of the Local Governing Boards per year, these are held in person. (Dates agreed a year in advance.)

Your support of effective governance in the Trust will contribute towards the best outcomes for the students in the School you support.
- **The role is for 80 hours per year, **_to include 6 meetings (2 hours each) of the LGB, per academic year during term-time only, grade 5 non-teaching staff. (£15ph)

There are opportunities for additional hours in order to meet the governance needs of the Trust including supporting local governing board panels as requested or to provide cover for other clerking team members in their absence.

**Reports to**: Governance Co-Ordinator

**Works with**: Headteacher; Chair of LGB; other members of governance team including Director of Governance and other Governance Clerks; other leaders and staff as directed by line manager (Governance Co-Ordinator)

**Key roles/responsibilities**:
To be responsible for providing and maintaining effective clerking support to LGBs to include:

- Developing and maintaining effective professional working relationships with the chair, the governors and the headteacher
- Finalising agendas with the headteacher and chair of governors in accordance with the agenda work planners and BET cycle of business
- Ensuring associated paperwork is submitted and uploaded to secure area within the Trust’s agreed timescales
- Maintaining accurate records for each governing body including recording governor attendance, appointments, terms of office, resignations, changes in governors' details
- Ensuring each governing body operates within the Trust’s agreed policies and procedures
- Attending all LGB meetings and producing accurate minutes, in line with Trust protocols, and within 7 days of each meeting for review by Head and Chair, and
14 days of each meeting for circulation
- In liaison with the Governance Co-Ordinator advising each LGB on its core functions and other Department for Education governance advice, and on the
Trust’s protocols and procedures, during and between meetings as needed;
- Support new governor induction, including sending out appointment letters, ensuring relevant paperwork is completed, setting up now governors on
Governorhub, and ensuring they know how to access their account. Ensuring new governors have access to current guidance and timely and appropriate training, including on-line training;
- Accessing appropriate advice for the LGB where necessary via Governance
Co-Ordinator and Director of Governance;
- Liaising between the LGB and the central team where appropriate, including ensuring appropriate information is fed back to the Governance Co-Ordinator and Director of Governance including through reporting from each meeting and providing an annual report to BET Board;
- Advising the LGB on relevant changes to national or trust-wide guidance;
- Facilitating the updating of termly visit schedules and LGB training plans and following up with governors to ensure records of visits and training are logged and evidenced
- Participating in half-termly governance team meetings (45-60 minutes, virtual); one formal line management meeting a half term (45-60 minutes) and performance management.
- Undertaking any other additional duties relevant to role as Governance Clerk as directed by Governance Co-Ordinator.

**Other responsibilities**
- In undertaking all activities, to safeguard and protect the welfare of children and young people
- Demonstrate commitment to and behaviours in line with the Trust’s ethos and vision
- Build and maintain positive working relationships across the Trust, and support effective communications
- Take responsibility for own continuing professional development

**Job Type**: Part-time
Part-time hours: 2 per week

**Salary**: £15.00 per hour

**Ben