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Finance Assistant

3 months ago

Glasgow, United Kingdom Govan Community project Full time

**JOB DESCRIPTION**

**Job Title**:
Finance Assistant

**Location**:
Govan

**Hours Per Week**:
14 hours

**Salary Scale**:
£23,432 per annum (pro rata’d). Actual Annual Salary £9,373.00

**Reporting To**:
Head of Charity

**PROJECT OVERVIEW**

Govan Community Project is a community-based organisation working in south-west Glasgow. We provide a range of holistic support services for individuals and families in the asylum and refugee community including advice & advocacy, food support, social groups, English classes and a range of community based activities which support community members to build connections in their community.

To support our charitable activities, we currently operate a successful social enterprise business, Voiceover Glasgow which delivers community interpreting and translation services. Voiceover is a busy service which delivers interpreting and translation services to customers and has great potential for future development.

**OVERALL PURPOSE OF THE JOB**

The finance assistant will be responsible for the day to day book keeping for the charities finances, processing all financial transactions on Sage Accounting platform up to bank reconciliation stage.

The finance assistant will work to a set time schedule for all financial postings to enable our external accountant to produce monthly management accounts and end of year reporting.

The role will initially be office based.

**MAIN DUTIES AND RESPONSIBILITIES**

**Book Keeping Operations**
- Generating sales invoices
- Processing all purchase invoices
- Allocating payments received to sales invoices
- Processing grant income transactions
- Processing of petty cash transactions
- Allocation of income and expenditure to department and project codes for management accounting
- Monthly bank reconciliation
- Process bank payments for authorisation

**Administrative Tasks**
- Maintain a weekly spreadsheet of invoices received for budget allocations
- Organise cash floats for projects as required
- Work with finance colleague to ensure book keeping is completed to specific deadlines
- Meet monthly with accountant and senior management re accounts reporting

**Other Duties**
- Work as part of the staff team to maintain and promote the values and ethos of Govan Community Project.
- Adhere to all organisational policies and procedures.
- Work with the staff team to contribute towards providing a safe, welcoming, clean and tidy environment for staff and visitors.
- Attend team meetings and contribute to strategic development.
- Perform any other tasks or duties deemed necessary.

**PERSON SPECIFICATION**

**Essential Qualities**
- Excellent customer service skills
- A working knowledge of Sage or an equivalent accountancy platform such as Quickbooks/Xero including daily transactions and bank reconciliation
- Confidence and ability to deal with telephone enquiries efficiently
- IT proficiency in learning/adapting to bespoke systems
- A commitment to the aims and objectives of the charity
- Prior experience of working in finance/book keeping role
- A flexible working approach and excellent time management skills
- Ability to work on own initiative and within a team

**Desireable**
- Knowledge of human rights, equalities and social justice issues
- Experience of working in the 3rd Sector
- Any relevant accountancy or book keeping qualificiations/training towards

**Job Type**: Part-time

Pay: £12.80 per hour

Expected hours: 14 per week

**Benefits**:

- Casual dress
- Free parking
- Health & wellbeing programme
- Sick pay
- Transport links

Schedule:

- Monday to Friday
- No weekends

**Experience**:

- accountancy software such as Sage/Quickbooks: 2 years (required)
- book keeping: 1 year (required)

**Location**:

- Glasgow (required)

Work Location: In person

Application deadline: 01/07/2024
Reference ID: GCPFA23
Expected start date: 08/07/2024