Health Records Supervisor

1 month ago

Stockport, United Kingdom Stockport NHS Foundation Trust Full time

Full Time Clinic Preparation/Reception Supervisor Position Available

This post has become available in this extremely busy Health Records Department at Stepping Hill Hospital. The successful applicant will belong to an important integrated Health Records service provided 365 days of the year.

This is a supervisory role within the Clinic Preparation and Reception Team, who prepare medical case notes and provide full reception cover for a very busy outpatients department. Ensuring clinics are prepared and delivered on time is essential, as well as supporting our very busy emergency admissions team and Health Records portering team. Supporting staff and excellent communication skills is key to this role. The ability to work on your own initiative to support the management of the Health Records team and present a quality service to all users is essential, you will also be required to work closely with the other members of the management team. The ability to support and motivate a team to help achieve departmental targets is critical to success.

Knowledge of Health Records procedures and systems, specifically I-soft PAS (Patient Administration System)Patient Centre and Evolve (electronic case note) is essential. You must be organised, numerate, methodical and thorough with an enthusiastic and motivated approach to work. People skills and acceptance of constant changes in the workplace are essential. Staff management experience would be an advantage, but more important will be people and organisational skills.

You will be a member of a team who provide a valuable essential service to the Trust.

Compiling various rotas to ensure all tasks are filled to ensure departmental KPI.

This role also involves moving and handling of heavy case notes.

You will also be responsible for ensuring Trust and departmental policies and procedures are updated, implemented and monitored.

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

Our mission is to make a difference every day. Our values are that we care, we respect, and we listen

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

The salary for the role is only one part of the excellent package of benefits we offer to you:

- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union
- for local financial advice

To provide direct supervision to the Health Records Team who organise and provide all records functions within Health Records and Out Patients.

Ensure patients records are delivered in a timely manner to wards and multiple outpatients areas. Full Reception Cover is provided

Managing Clinic preparation spreadsheet.

Support staff training when required.

This role also involves moving and handling of heavy case notes.

Ensure all health records are tracked accordingly.

To be part of the on call rota for Bank Holidays.

This role is instrumental to help support the changes within the team and the wider Trust.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
- If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary

In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.

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