Data Entry Clerk

3 days ago


Birmingham, United Kingdom South Doc Services Full time

South Doc Services are looking to recruit a Data Entry Clerk who will report to the Finance Manager and be office based at West Heath Medical Centre, 194-196 West Heath Road, Birmingham, B31 3HB.

This is a full-time role

Title: Data Entry Clerk

Responsible to: Finance Manager

**Job summary**

The post holder is responsible for typing information into SAGE database from paper documents. The post holder will be expected to be a fast typist with a keen eye for detail. An understanding of data confidentiality principles is compulsory.

**Key responsibilities**

1. Input new information into database systems

2. Regularly update existing database system records

3. Produce reports

4. Create spreadsheets with large numbers of figures

5. Verify data by comparing it to source documents

6. Retrieve data from the database or electronic files as requested

7. Perform regular backups to ensure data preservation

8. Sort and organise paperwork after entering data to ensure it is not lost

9. Adhering to finance policies and procedures and confidentiality

10. Handle other telephone, general enquiries and taking messages

11. Follow and adhere to Health and Safety procedures

12. Ensuring work areas are tidy

13. Any other delegated duties considered appropriate for the post

Communication

1. Communicate effectively to deliver excellent customer service to patients, practices and external partners

2. Promote effective teamwork with all staff

3. Provide appropriate communication to identify problems and solutions promptly

Special Requirements of the post:
1. An understanding, acceptance and adherence to the need for strict confidentiality

**Person Specification**

**Data Entry Clerk**

**Criteria Essential Desirable Method of Identification**

**Experience**

1. Previous experience of working in an office environment - **Essential**
2. Previous experience of Sage 50 Cloud Accounts Professional - **Desirable**
3. Previous experience within a finance role - **Desirable**
4. Previous experience of working in a similar environment - **Desirable**

**Qualifications**

1. GCSE English and Maths or equivalent Grade C or above - **Essential**

2. RSA II typing/word processing or equivalent - **Desirable**

**Skills**

1. Attention to detail when working with figures - **Essential**

2. Proficient in reading and writing English - **Essential**

3.Able to speak and understand fluent English to receive and issue instructions in English and without the risk of misunderstanding - **Essential**

4. Strong organisational skills and ability to maintain complete and accurate record systems - **Essential**

5.Ability to work under own initiative and prioritise workload to meet deadlines - **Essential**

6.Ability to provide excellent customer service - **Essential**

7.Good interpersonal skills - **Essential**

8.Good telephone manner - **Essential**

**Knowledge**

1. Good standard of communication both orally and in writing - **Essential**

2. A specific understanding of the confidential nature of the work in hand - **Essential**

3. Conversant with Microsoft Office - **Essential**

4. Understanding of confidentiality and Data Protection Act - **Essential**

Personal Qualities

1. An ability to work within a position of trust

2. A willingness to work in a flexible and co
- operative manner with colleagues

3. Ability to work as a team or on own initiative

4. Ability to cope with change

5. Reliable

6. Good time keeper

7. Friendly and approachable

8. Willingness to undertake a DBS check if needed

9. Willingness to undertake training

10. Able to cope under pressure

**Job Types**: Full-time, Permanent

**Salary**: £12.79 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

COVID-19 considerations:
Following government guidelines

Work Location: One location


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