Band 3 General Secretary

2 weeks ago

Newtownards, United Kingdom Platinum Recruitment NI Ltd Full time

**Band 3 General Secretary**

**Scrabo (Newtownards)**

**37.5 hours per week**

**£11.11 per hour**

**Temporary vacancy**

**Job Summary**

Administrative & Clerical Assistants provide an administrative service/support in a variety of different settings, they will work as an integral member of the team and be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.

The post holder will be responsible for a wide range of administrative tasks to support/assist in the effective and efficient provision of services within the team.

**Responsibilities**:
The post holder will be required to carry out a range of duties which may include all or some of the following:

- Use of Microsoft Word/Excel for typing/word processing of letters/reports and maintaining spreadsheets
- Using the Encompass System
- Reception/ telephone duties
- Working on computer systems such as Scheduler referral manager.
- Data input/ retrieval of information.
- Dealing with general enquiries/providing advice which requires immediate action within definitive guidelines, protocols & policies.
- Arrange appointments/meetings as requested
- Preparation of statistical information.
- Dealing with requests for information
- Maintain Filing System.
- General office duties such as photocopying/faxing/ scanning.
- Preparing, setting up and outcomes of clinics.
- Order stationery.
- To participate in the Appraisal Process and participate in agreed training and development initiatives when identified.
- Any other general tasks or projects within the remit of the band.

**Essential Criteria**:
**1. **a) 4 GCSE’s Grades A-C to include English Language (or equivalent Qualification)

plus 1 year’s administrative /clerical experience.

**OR**

b) NVQ Level 2 in Administration (or equivalent qualification) plus 1 years

administrative /clerical experience.

**OR**

c) 2 year’s administrative /clerical experience.

**2.** 1 year’s word processing experience.

**3.** Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

Knowledge or have used the new Encompass system in the health service would be an advantage.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Job Types**: Full-time, Temporary

**Salary**: £11.11 per hour

Expected hours: 37.5 per week

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 2 years (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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