Band 4 Project Support

1 month ago

Belfast, United Kingdom Platinum Recruitment NI Ltd Full time

Job Title : Band 4 Project Support
Location : Belfast BT2
Duration : Temporary
Rate : 12.25 p/h
Hours : 37.5 hpw

JOB SUMMARY
To provide administrative support to the relevant programme, assisting the project teams in the delivery of a range of projects in an efficient, effective and high quality manner.
KEY DUTIES / RESPONSIBILITIES
Service Delivery
a. Responsible for the organisation and provision of administrative duties and projects support to the relevant programme, in line with PRINCE guidance. This will include diary management, minute taking, word processing, mail management, file maintenance and the preparation of papers, reports, briefings etc to ensure that project requirements are met;
b. Research, collation and presentation of information and reports as necessary;
c. Taking appropriate action in relation to mail, telephone and other enquiries, ensuring effective messaging and “bring forward” systems are in place and that necessary follow up action is undertaken;
d. Providing support to service users, ensuring queries or requests are dealt with in line with project and system processes and procedures;
e. Drafting correspondence and reports on behalf of the relevant programme and Project Managers;
f. To service all meetings including the preparation and timely issue of agenda and papers, production of minutes and the progression of minutes;
g. Responsible for initiating and follow up action arising from various meetings pertaining to relevant projects;
h. To maintain effective working relationships with key stakeholders both internal and external, maintaining appropriate communication networks and presenting a professional image at all times;
i. Type reports, memos, letters, forms etc. to a high standard, as required - using a word processing system or through digital dictation;
j. Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate;
k. Telephone duties
- dealing with queries which will include taking and passing on clear and concise messages and obtaining and passing on information;
l. Maintain confidentiality within and without the workplace at all times
m. Undertake any other duties appropriate to the grade that may be assigned from time to time by senior officers.
Development and Innovation

1. 4 GCSE’s at Grades A-C including English Language and Maths or
equivalent/higher qualification AND 2 years’ experience in an administrative/project role
OR
HNC /HND or equivalent/higher qualification in an administrative/project related field and 1 years’ experience in an administrative / project role
OR
3 years’ experience in an administrative / project role.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Salary**: £12.25 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 3 years (preferred)
- Microsoft Office: 2 years (preferred)

Work Location: One location

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