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Administrator & Reception (Nursery/school)

4 months ago

Haringey, United Kingdom Omega Social Care Employment Full time

**Children’s Centre Administrator/Receptionist**
- Must have current Enhanced DBS
- 5 years References will be required
- Contract Type : Temporary - ongoing
- 36 hours per week
- Start Time : 8:30 AM End time 17:30
- PAYE Rate : £12.47 ph

**Role Purpose**
- To receive parents, carers, children and all visitors and callers to the centre, providing a warm welcome and guidance as required.
- To receive all telephone calls and provide administrative support to the Centre Team.
- To ensure the day to day-operational activities of the office run effectively and that the reception area is presentable and welcoming at all times.
- To enter data on the centre’s database system.

**Main Responsibilities**

1. To welcome all families, visitors and callers to the centre, ensuring registration procedures are followed and to direct visitors to the appropriate area, informing personnel of their arrival.

2. To signpost users to any relevant service.

3. To answer all telephone calls, taking and logging messages, answering general queries and transferring calls to appropriate personnel.

4. To book visits, meetings and events where appropriate providing administrative support to the centre team.

5. To take bookings and collect fees for attendance at groups and keep relevant records.

7. To open post and circulate, maintaining staff communication system.

8. To prepare and write reports and letters and carry out administrative duties related to the post.

9. To assist staff in photocopying, binding and laminating documents as required.

10. To assist in carrying out regular stock checks on stationary materials and ordering new stock as needed.

11. To receive all deliveries, checking receipts of goods and notifying personnel to collect.

12. To produce any relevant publicity for the centre.

13. To display current information including centres weekly planner on notice boards for personnel.

14. To ensure staff/children’s registers are completed daily; to keep records of attendance and visitors’ registration details as set by the Centre and to provide data as required.

15. To register all children under 5 and their parents who access Children Centre services and enter details into the database.

16. To enter registration and attendance data in to the centre’s database

17. To undertake training in new systems and procedures relevant to the duties of this post; to participate in the monitoring and development of administrative procedures and standards.

18. To attend and participate in relevant meetings, as required.

**Salary**: £12.47 per hour

Schedule:

- Monday to Friday

Work Location: One location