Work Based Learning Compliance Co-ordinator

2 months ago

Sunderland, United Kingdom Uni4Talent Full time

Full Time
- Sunderland

**The Organisation**:
Work Based Learning (WBL) forms a significant part of the University of Sunderland commercial portfolio and includes the development of CPD short courses in addition to degree apprenticeships. This post is part of the WBL team within the Enterprise and Innovation Directorate and plays a key role in ensuring compliance within the ESF portfolio.

**Main Purpose of Role**:
The purpose of the role is to implement and monitor robust and efficient compliance for the full WBL portfolio. This will include the development and updating of procedures, protocols and policies accordingly ensuring that External requirements are met.

**Responsibilities/key duties**
- Establish financial administration and compliance processes in line with requirements of external regulatory bodies.
- Maintain and monitor budget information and financial records for the project using the Universities systems and procedures.
- Manage the co-ordination, monitoring, review, development and maintenance of systems and documentation as required by regulatory bodies.
- Provide detailed monthly management information to assess performance within against WBL projects including pipeline tracking, marketing activity, enrolments, progression and completion data.
- Ensure all polices both internal and external WBL provision are adhered to.
- Analyse data from a range of sources to ensure completeness, accuracy and eligibility by reference to regulatory bodies.
- Support the planning, organisation and preparation for internal and external project audits.
- Manage all electronic and paper systems to ensure efficiency, transparency and comprehensive data management.
- Track, monitor and raise project codes, invoices, purchase orders and establish budget tracking documents relating to the WBL provision.
- Develop and maintain a central system of electronic and paper records as required.
- Manage processes for the utilisation of external suppliers and ATs, raising contracts and letters of agreement (using approved templates or University systems).
- Contribute to the strategy for the development and distribution of feedback and evaluation for the WBL portfolio.
- Manage the contract process with support from WBL Assistants (ESF) including sign off, record keeping and maintenance of information.
- Manage and ensure compliance with GDPR regulations and ensure policies are adhered to.
- Work closely with colleagues within the University finance team to ensure accurate/timely income and expenditure recognition.
- Collate, compile and assess information and data to support improvement in practices and procedures and to ensure accuracy of data returns.
- Manage and report on the tracking of student numbers/recruitment across the WBL portfolio.
- Undertake any other duties which are deemed commensurate with the post that will contribute to the effective and efficient implementation of the WBL portfolio.

**Special Circumstances**:
The role holder is required to have a flexible approach to working arrangements as and when appropriate. The ability to take holidays may be restricted at certain times dependent upon business demand.

**Essential and Desirable Criteria**:
**Essential**

**Qualifications and Professional Memberships**:

- Educated to degree level or equivalent experience

**Knowledge and Experience**:

- Experience of successfully managing systems, processes and projects within or across complex organisations
- High level of accuracy
- Experience of providing management information to a range of stakeholders
- Demonstrable record of building productive relationships with both internal and external stakeholders
- Numerate with strong analytical, budgeting and administrative skills
- High level of influencing skills
- Experience of maintaining office systems
- Financial reporting skills
- Ability to develop and maintain complex spreadsheets

**Desirable**

**Knowledge and Experience**:

- Understanding of the ESF funding rules
- Extensive experience of the Higher Education Sector and commercial activity within the sector e.g. training, CPD and/or apprenticeships
- Experience of University systems and reporting including SITs

**To Apply**:
**Please Note - This role is ESF fund and fixed term until 30th September 2023 with an extension until 31st December 2023**.

Please submit a comprehensive CV and Covering Letter ensuring to include the reference number UNI4/JC/528

Please ensure you give a detailed account of your skills and experience and how you meet the stated criteria of the role profile.

**Job Features**:

- Job Category
Fixed Term- Job Reference
UNI4/JC/528- Salary
£27,098 per annum pro rata- Hours
37 hours per week- Application closing date
Midnight 5th February 2023

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