Logistical Support Assistant

3 weeks ago

City of London, United Kingdom Lockton Companies LLP Full time

Lockton are currently recruiting for an enthusiastic, proactive and adaptable individual to join the Logistics team within Facilities in a 3 month contract, in a very varied manual role including postal support, maintenance and security responsibilities.

Our approachable and hardworking Logistics team are based in London, and enable effective logistics for all of our UK offices. They manage the set-up of meeting rooms for our clients, the maintenance of our desks, floor electrics and the security of ouroffices.

This is a full time position based in our City of London office, working 37.5 hours per week.

**Role Responsibilities**

Postal Services
- Support the Logistics Manager daily, and support the cost-efficient operation of postal services
- Undertake postal services duties, including scanning incoming post and delivering internally, as required to support the business for our offices
- Ensure internal post collections and deliveries are conducted on a regular basis
- Assist in the receipt and collection of archive materials
- Make sure the London building’s loading bay is cleared regularly, and lifting, moving or transporting items where needed
- Weekly business banking collection and deposits via post, including daily collection of files from off-site

General Maintenance
- Work proactively on daily basis to ensure general office upkeep and liaise with Logistical Manager and Facilities team, reporting any problems and resolving issue
- Ensure all desk power is maintained
- Undertake relocations of power on floors where required, including cutting floor tiles where needed and ensuring that work is finished to a high standard
- General maintenance of soft furnishings such as blinds, chairs and desk equipment
- Upkeep of photocopy paper in all print pods and restocking printers around the office as needed
- Order stationery for all stationery pods and restock of stationery cupboards

Internal Team Moves
- Lifting and moving / carrying desks internally, and constructing desks when needed
- Lifting and moving / carrying core desk IT equipment, making sure everything is working correctly
- Lifting and moving / carrying desk telephones and reporting any patching needs to Lockton’s IT team

Meeting Rooms and Client Suites
- Undertake the daily set-up and preparation of meeting rooms in accordance with requests in a timely manner: lifting, moving and rearranging desks, tables, chairs and equipment
- Ensure meeting rooms are set back to normal configuration after event
- Liaise and help aid internal and external clients on appropriate set ups of events, ensuring of timing issues and availability of rooms
- Ensure all tables are re-cabled correctly and are powered correctly and working and the rooms are presentable
- Undertake a weekly check of all calendars of the rooms to make sure all room adaptions are adequately manned

Floor Security Integrity
- Daily check of all core internal doors, making sure all doors are latched securely for the safety and security of colleagues and our building
- Ensure daily signing of security sheet to record that this has taken place, and send daily summary to Manager
- Strong work ethic - willing to go above and beyond
- Reliable and dependable - prompt, honest, and willing to undertake a wide variety of tasks daily
- Able to undertake all daily tasks above, and willing to learn new skills
- Desire to undertake certifications and qualifications relating to manual handling, workplace safety, and electrics
- Show initiative, eagerness to identify solutions and deliver excellent service
- GCSEs (or equivalent)
- Holding a driving license is beneficial, but by no means essential

**About You**:

- Knowledge of manual handling, and general safe practice
- Ensure excellent service delivered to our colleagues
- Work output is consistent, and delivered on time
- Able to prioritise and respond flexibly
- Abe to communicate effectively both verbally and in writing
- Take individual responsibility to 'own the problem' and follow through any job to completion
- Show a desire to succeed
- Able to use core IT systems, such as Microsoft Office
- Support and work towards team objectives
- Actively build relationships with team, internal and external suppliers
- Be flexible and support all teams within the Facilities Division

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