Administrator Officer

**Administrator**

**My client is a reputable company based just outside of Belfast, who are currently seeking an Administrator.**

This is a permanent position.

Hours of work: Monday to Friday: 30 hours (flexible)

Hourly rate: £12 per hour

**Job Purpose**:
Responsible for administrative management of all operational records and procedures associated in the running of a busy office and will assist with the core operations of our Despatch office.

**Essential Criteria**:

- A minimum of 5 GCSEs at Grade c or above including maths and English (or equivalent)
- Previous administration experience in an office environment
- Experience using IT systems and MS Office
- A confident telephone manner and experience of good customer service.
- Excellent interpersonal and numeric skills
- Ability to work effectively as part of a team
- Strong organisational skills

**Main Duties and Responsibilities**:

- Maintain accurate records, including recording of receipts and payments and preparing lodgements on a regular basis.
- Deal with customer order and account enquiries.
- Assist with providing Despatch cover as and when required.
- Ensure HR information systems (Microsoft Dynamics AX) are accurately maintained and reviewed and updated daily.
- Accurately maintain Personnel and Health and Safety records for all plant employees.
- Co-ordinate weekly calculation of wages for processing to payroll
- Ensure full and timely compliance to all HR administration procedures, e.g., recruitment and induction paperwork.
- Co-ordinate HR responsibilities of Supervisors, e.g., induction, holiday planning and requests, ensuring paperwork is completed and filed as per proper procedures.
- Co-ordinate and maintain training records for all production related training on employee’s Personnel record and on the Personnel Administration and Management System.
- Attend and make positive and relevant contribution to HR Production Meetings.
- Always maintain confidentiality of information.
- Assistance in office planning and admin support to Works Manager and Supervisor (i.e., appointments, accommodations as required)
- Preparation of files and filing structure within Office.
- Updating daily production records.
- Maintain master records of all production documentation.
- Any other duties commensurate with role and within capabilities