Legal Secretary

4 days ago

Ash Green, United Kingdom Charalle Recruitment Limited Full time

Our Client a top 100 Law firm located in Woking seek a Senior Legal Secretary to join the Employment Team providing comprehensive legal secretarial and administrative support to solicitors and lawyers.

**Core Duties will include**:

- To administer files to include opening, closing, storage and retrieval in accordance with the firm’s management procedures
- Accurately record information in the practice management system provided by Lawyer/s
- Drafting of own letters, documents, and forms, to be checked by Lawyer/s using case management system and/or Microsoft Word as necessary
- Daily diary management for themselves and Lawyer/s. Inputting important key dates and diarising when to chase for things
- To make appointments, arrange meetings, book rooms for clients and colleagues as requested, organising refreshments as necessary
- Able to deal with and respond to some correspondence in the absence of Lawyer on annual leave
- Plan and book travel for Lawyer/s when required
- Ensure that letters, telephone notes and file notes are accurately presented and formatted in a professional style and in line with company procedures
- To prepare correspondence, documents and enclosures for despatch using digital dictation and the practice management system as applicable, at all time adhering to the laid down policies and procedures
- Ensuring files are maintained accurately and filing kept 100% up to date
- To undertake any specific training to improve or enhance skill base as requested
- To accurately maintain and update data in the practice management system relating to client and contact information and marketing activity and preferences
- To assist clients with updates/progress on their cases
- To proactively assist as requested with Departmental marketing and networking events
- Produce and mail out client invoices
- Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system
- Request cheques, bank transfers and paying in money received, as appropriate
- Assisting others in the department whenever there is spare capacity, or it is evident that a colleague needs assistance with their workload.
- Picking up telephone calls for other members of the department when they are away from their desk.
- Assisting other members of the department, both proactively and at the request of the Team Leader.
- Working effectively with other legal and support departments as required.
- Any other duties as reasonably required by the Fee Earners or Team Leader, or a person of an appropriate seniority.
- Accurate typing speed of at least 60 words per minute.
- Advanced knowledge of Microsoft Word (including track changes), Outlook, Excel, PowerPoint, research tools and other system implemented by the firm such as case management.
- Knowledge of legal terminology, documentation, legal processes, etc.
- Excellent telephone manner and competent knowledge of telephone system.
- Excellent communication, organisational and team skills.
- Excellent attention to detail
- Flexible and dependable, able to take the initiative.
- Able to remain calm under pressure and work to tight deadlines.
- Conscientious, approachable and enthusiastic.
- Able to quickly build confidence, respect and trust with others
- Have a positive approach to daily tasks and have a solutions focussed working method

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