Compliance Assistant

7 months ago

Cardiff, United Kingdom Cardiff University Full time

**MAIN DUTIES**
- To undertake tasks to ensure compliance with the UUK Code of Practice across Cardiff University residences, including:

- _ To conduct a monthly check of all emergency evacuation routes within residences, identifying any potential hazards that may inhibit or prevent safe means of escape (including corridors, stairwells and final exit doors)_
- _ To test emergency lighting monthly_
- _ To ensure the monthly fire door inspections are carried out, including door closers, push bars, vision panels and ironmongery_
- _ To visually inspect fire extinguishers, monthly, to ensure they have not been discharged and are in good repair._
- _ To undertake checks of fire safety and detection equipment and assist with the routine testing of fire alarms_
- _ To maintain accurate records of checks/inspections/tests and/or work completed or raised._
- To support completion of other compliance related tasks, such as emergency signage review.
- To carry out legionella flushing and maintain accurate records as required.
- To carry out Portable Appliance testing procedures and maintain accurate records as required.
- To conduct and record light levels so remedial action can be taken to address, as necessary.
- To conduct minor repairs and report any major repairs to site management and Estates as applicable. To operate under safe working practices and maintain records of on-going maintenance problems, particularly in relation to planned maintenance issues.
- To perform routine manual handling tasks as required.
- To be aware of security issues on site, maintaining contact with the residences team through radio transmission.
- To drive University vehicles to facilitate distribution and installation of fire safety signage and equipment, including fire extinguishers.
- To attend and actively participate in all basic training, including Estates led training, as identified in the Training Matrix.
- To identify your personal training needs in conjunction with your manager, ensuring that learning is transferred to the workplace.
- To actively participate in Quality and Customer Care initiatives.
- To abide by university policies on Health and Safety.
- To ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and to assist with tasks related to ensuring full compliance with code as appropriate.
- To provide a service to customers during arrivals/departures, conferences and other busy periods which may be within other residences and involve working additional hours.
- You may be asked to perform other duties occasionally which are not included above, but which will be consistent with the role.

The role will require a flexible approach to working hours and is based on working 5 days out of 7 each week, as required, to support the achievement of the department’s goals.

**Person Specification**

**PERSON SPECIFICATION**

The Person Specification is split into 2 sections: essential and desirable. Please demonstrate clearly how you meet all of the essential criteria. Where possible you should give examples of how, when and where you have used your experience, knowledge, specific skills and abilities to match those required for this particular job role.**Please ensure that you communicate this fully by creating a new document containing your supporting statement, refer to sample layout below**
**, listing ALL OF THE CRITERIA and commenting against each one as to how you meet them.**

**ESSENTIAL CRITERIA**
- Experience of involvement in compliance assurance processes e.g., Emergency lighting testing, fire/final exit door inspections, legionella prevention programmes.
- Ability to accurately record and provide feedback regarding fire safety and/or compliance issues, escalating as required.
- A basic understanding of workplace hazards including fire.
- Proven ability to follow instructions and procedures.
- Ability to communicate information both orally and in writing, to a wide range of people.
- Ability to deal with customers and other employees in a professional manner.
- A valid, full, Group B driving licence.
- Experience of carrying out general repairs in a professional/ commercial environment.
- Experience of undertaking manual handling activities.

**DESIRABLE CRITERIA**
- A basic understanding of electrical safety, heating and plumbing systems.
- Ability to speak / understand Welsh or willingness to learn.

**The desirable section contains a list of skills, qualifications and experience that it would be beneficial for the jobholder to have.**

An example of how to set out your document containing Essential and Desirable criteria is detailed below:
**ESSENTIAL**

**1. Experience of involvement in compliance assurance processes e.g., Emergency lighting testing, fire/final exit door inspections, legionella prevention programmes.**

Provide evidence**2. Ability to accurately re

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