Administrative Assistant

2 weeks ago

Midsomer Norton, United Kingdom BIMTek Limited Full time

25 to 30 hours per week over 4 to 5 days

We are seeking an individual for a new role supporting BIMTek Limited with a wide range of administrative responsibilities.

This position will suit someone with a strong administration background and great organisation skills.

You will support a variety of areas of administration within BIMTek. The below job description gives details of the main responsibilities.

**General R&R's for the Post**

**Human Resources**
- Maintain employee personnel files.
- Ensure new employees have the ‘right to work’ in the UK (validating ID and recording the check has been completed).
- Ensure new employees are inducted and the relevant all paperwork completed for personnel files.
- Create employment contracts and issue amendments to terms and conditions letters.
- Assist with the monitoring of probation periods / appraisals.
- Keep accurate records of employees holiday entitlement.
- Arrange training for staff where necessary.

**Payroll**
- Collate on a monthly basis overtime / expenses payments and ensure this information is passed to the payroll provider within the required time period.
- Ensure details of new starters / changes to pay are communicated to the payroll provider.
- Issuing of payslips / P60’s to employees.
- Processing the payment of wages through the bank.

**Finance**
- Maintain accurate financial records (collating receipts etc)
- Create internal invoices and process external; invoices.
- Sign off the VAT receipts each month.

**Basic Project Management**
- Assist in project planning and track project progress.
- Maintain project schedules and ensure that deadlines are met.
- Collaborate with project teams to ensure the smooth execution of tasks.
- Document project activities and update project status reports.

**Minute Taking**
- Arrange and attend meetings and record minutes accurately.
- Distribute meeting minutes and action items to relevant team members.
- Keep detailed records of project discussions and decisions.

**General Administration**
- Ensure the Managing Director is aware of when policies are getting near their review date and assist when necessary, in amending the policies.
- Assist in the completion of risk assessments where necessary and making sure the risk assessment templates are up to date.
- Order office supplies / equipment when needed.
- Any other admin tasks necessary as directed by the Managing Director / line managers

**Qualifications and Experience**
- Proven experience in an administrative role
- Excellent organisational and time management skills
- Strong attention to detail and accuracy
- Proficiency in using office software
- Strongcommunication and interpersonal skills
- Self-motivated and able to work independently and as part of a team.

**Job Type**: Part-time

**Salary**: From £12.00 per hour

Expected hours: 25 - 30 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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