Purchasing Administrator

3 weeks ago


Armagh, United Kingdom Bunzl Rafferty Guest Amenities Full time

Part of Bunzl plc, a FTSE 100 company, **Bunzl Rafferty Guest Amenities** is known as Ireland’s leading supplier of hospitality products, our dedicated team of experts are passionate about enhancing the ‘guest experience’ by offering customers the best service, choice, quality, and value. At Bunzl, we pride ourselves in offering our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations.

We have an exciting opportunity to become a team member key of our Supply Chain team, responsible for purchase order processing, code creation and collection of product data for assigned supplier base. The Purchasing Administrator will report to the Inventory Team Lead.

The role is full time/permanent, 9.00am - 5.00pm Monday to Friday

**Key Responsibilities**

**Purchasing**
- Responsible for the creation of product codes and the collection of product data from suppliers within required timelines to ensure the data held for all product codes created is complete and correct for assigned suppliers
- To process purchase orders to suppliers and to ensure that all purchase orders are confirmed and delivered within agreed lead-times for assigned suppliers
- To complete all Salesforce tasks and respond to all relevant queries and feedback as appropriate for assigned suppliers
- To Handle complaints and requests on Salesforce within set KPI’s for assigned suppliers
- To complete all Docuware quantity disputes within set KPI’s for assigned suppliers.
- To work with Finance Shared Service Team regarding supplier invoice queries and credit notes as appropriate
- File all orders, confirmations and reports as per the relevant company policies and procedures
- Ensure that all relevant company computer procedures are implemented and actioned in full

**Data**
- To ensure data held for all live products is complete and accurate, including category designations, Valpak information, and all relevant legislative requirements
- To assist with project work reviewing data in preparation for SNAP system and X3 system
- To audit and review product data with the aim of ensuring accuracy on all data maintained
- To establish working relationships with suppliers to enable us to obtain accurate product data

**Health & Safety**
- To be aware of and work within the company Health & Safety standards as applicable to the job role

**General**
- To provide back-up for the logistics planner as required
- To recommend changes to existing systems to improve processes and efficiencies
- To ensure that any tasks, queries, and complaints are answered in the required timelines through our CRM system

**Skills & Competencies**

**Experience**
- Practical experience in a fast-paced FMCG, Distribution or Manufacturing environment is desirable
- Proficient in Microsoft Excel
- Previous experience working with Customs Duty is desirable
- Experience of working as a user of ERP system and data in an Inventory/Purchasing or Distribution role

**Planning & Organisation**
- Extremely methodical.
- Impeccable record keeper.
- Strong time management skills.
- Reconciles and checks everything (takes nothing at face value).
- Together with line manager, sets objectives, establishes priorities, and develops plans.

**Quality of Work**
- Demonstrates a high degree of attention to detail, thoroughness, and a methodical and logical approach to work
- Works at a pace that matches the requirements of this fast-moving business and recognises the importance of meeting deadlines

**Communication and Interpersonal**
- Ability to listen and understand information
- Presents information in a clear and concise manner
- Persistence to ensure information and actions required by staff outside their immediate team is provided

**Initiative**
- Demonstrates strong organisational skills and can prioritise own time to ensure daily objectives are met.

**Benefits**

We also provide a thorough induction programme, buddy system and comprehensive on the job training in order to give you the best possible opportunity to succeed.

On top of this, we offer a competitive salary and unrivalled benefits package including:

- 29 days holiday (increasing to 34 days with service)
- Opportunity to purchase additional holidays
- Healthcare cash plan
- Life assurance
- Company pension
- Employee assistance programme
- Employee retail discounts
- Sharesave plan
- Long service awards
- Enhanced maternity / paternity pay
- Cycle To Work Scheme

**Job Types**: Full-time, Permanent

**Benefits**:

- Bereavement leave
- Company events
- Company pension
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Life insurance
- Paid volunteer time
- Sick pay

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- Armagh: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Ar



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