Compliance Assistant

5 months ago


Sale, United Kingdom Xenia Estates LTD Full time

Xenia Estates are a vibrant and energetic Property Management company with a clear passion for their brands. Consisting of multiple businesses, this well-established property group specialises in Residential and Student Block, Estate and Asset Management operating throughout the country.

They are seeking a Compliance Assistant who is looking to progress and excel in their career within a fast-growing organisation.

With the help of the Head of Compliance & Risk, you will manage day to day issues and contractors across the sites, ensuring adherence with company standards and health and safety guidelines.

**Experience & Qualifications**:

- Working with on-site teams, managing workloads and projects
- IRPM (or working towards)
- Knowledge of Property Management Systems such as Qube/Data Station
- Experience in Major Works, Section 20 consultations, Fire Safety Works and Cladding Remediation
- Knowledge of ARMA guidelines and requirements

**Duties**:

- Prior Experience working within a Compliance/Health & Safety Team would be advantageous
- Broad understanding of the “Big Six” Compliance Areas - Asbestos Management, Electrical Safety, Fire Safety Active -Passive, Gas Safety, Lift (LOLER) & Water Safety in relation to Block Management
- Basic Understanding of the accompanying Legislation and Statutory Obligation Xenia have across these areas
- Frequency applied to carry out these Compliance Checks within the context of Block Management
- Able to interpret Risk Assessments associated to the Compliance Areas and extract remedial actions required and instruct necessary works with given approval from the Head of Compliance & Risk
- Proficient with use of Asset Management Software - Qube/Data Station/Fix Flo and Microsoft Excel
- Able to produce useable reports on a daily basis to track live/up to date progress on Compliance Checks/Tests along with any follow on remedial works required
- Confident to flag immediate issues/concerns directly to the Head of Compliance & Risk at the earliest opportunity
- Day-to-day management of residential building portfolio
- Manage all repairs and planned maintenance
- Assist Head of Compliance & Risk to manage preventative maintenance schedules
- Appoint external contractors to manage repairs and upkeep
- Establish and maintain relationships with suppliers and contractors
- Assist the Head of Compliance & Risk to prepare annual Planned Maintenance and Improvement Plans
- Work with the Estates Management Team to ensure a high level of customer service

**Company Benefits**:

- 22 Holidays per year (& All Bank Holidays) & 1 Additional Year for each year of service up to a maximum of 25 days
- Great office and location, close to transport links
- Industry recognised qualifications
- Training & Personal Development
- Career Progression
- Positive, Supportive & Encouraging Company Culture
- Social Committee & events
- Employee Welfare Committee & Mental Health First Aid
- Birthday day off in addition to Holiday
- Annual Charity Day off to support a local charity
- Christmas Shopping Afternoon Off
- Christmas Savings Club

**Job Types**: Full-time, Permanent

Pay: £23,000.00-£25,000.00 per year

**Benefits**:

- Company events
- Company pension

Schedule:

- Monday to Friday

**Experience**:

- Property management: 1 year (preferred)

Work Location: In person


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