Payments Clerk

2 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

NHS AfC: Band 2

**Main area**
- Finance and Procurement

**Grade**
- NHS AfC: Band 2

**Contract**
- Permanent

**Hours**
- Full time
- Flexible working
- Home or remote working

Monday to Friday

**Job ref**
- 164-5252297

**Site**
- City Campus

**Town**
- Nottingham

**Salary**
- £22,383 per annum

**Salary period**
- Yearly

**Closing**
- 27/08/2023 23:59

Job overview

Ensure purchase invoices and credit notes are registered promptly and accurately, to a timescale that supports achievement of the Better Payments Practice target and the uninterrupted flow of goods and services to divisions / departments in the Trust.

Scan purchase invoices, credit notes and other relevant documentation onto the system in line with Payments procedures.

Main duties of the job

Accurate manual registration of invoices and credit notes in line with the Accounts Payable Procedures

Ensure timely and accurate filing of documentation as required Assist in the payment run e.g. dispatching cheques and remittance advice as required. Provide assistance and support to the Team Leader as required. Provide assistance and support to Financial Services Officers as required, for example to assist with backlogs as appropriate

Working for our organisation

In addition to the key job responsibilities detailed in this job description all employees at Nottingham University Hospitals NHS Trust are expected to comply with the general duties detailed below: Infection Control To maintain a clean, safe environment, ensuring adherence to the Trust’s standards of cleanliness, hygiene and infection control.

General Policies, Procedures and Practices To comply with all Trust policies, procedures and practices and to be responsible for keeping up to date with any changes to these.

WORKING CONDITIONS Normal office conditions, some lifting and handling of small loads required e.g. filing and storage of documentation. Frequent use of computer.

In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.

Detailed job description and main responsibilities

KEY JOB RESPONSIBILITIES

Accurate manual registration of invoices and credit notes in line with the Accounts Payable Procedures The ability to use our OCR (optical character recognition) software with ease

Assist in the payment run e.g. dispatching cheques and remittance advice as required.

Provide assistance and support to the Team Leader as required.

Provide assistance and support to Financial Services Officers as required, for example to assist with backlogs as appropriate

Create and maintain good working relationships with colleagues in the Finance and Procurement directorate and with Divisional Teams to ensure the provision of a high quality, highly regarded, customer-focussed service. Ensure that the highest standards of financial probity are achieved at all times, reporting promptly to the Team Leader anything that appears remiss and following strict controls to comply with audit requirements.

Liaise with Internal / External Audit as required

The opening of daily post and directing visitors to the Department to the appropriate area of the hospital.

Act as an ambassador for Financial Services

In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.

Person specification

Training & Qualifications

Essential criteria
- 5 GCSE's including Maths and English or Equivelant
- ECDL or Equivalent

Desirable criteria
- Accurate AP experience and skills

Experience

Essential criteria
- Experience of Data entry and use of a computer

Desirable criteria
- Use of scanning equipment

Communications and Relationship Skills

Essential criteria
- Customer focused
- Able to work as part of a team

Planning and Organisational Skills

Essential criteria
- Plan work for self and prioritise to meet deadlines
- _________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documen

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