Payments Clerk
7 months ago
Ensure purchase invoices and credit notes are registered promptly and accurately, to a timescale that supports achievement of the Better Payments Practice target and the uninterrupted flow of goods and services to divisions / departments in the Trust.
Scan purchase invoices, credit notes and other relevant documentation onto the system in line with Payments procedures.
Accurate manual registration of invoices and credit notes in line with the Accounts Payable Procedures
Ensure timely and accurate filing of documentation as required Assist in the payment run e.g. dispatching cheques and remittance advice as required. Provide assistance and support to the Team Leader as required. Provide assistance and support to Financial Services Officers as required, for example to assist with backlogs as appropriate
In addition to the key job responsibilities detailed in this job description all employees at Nottingham University Hospitals NHS Trust are expected to comply with the general duties detailed below: Infection Control To maintain a clean, safe environment, ensuring adherence to the Trust’s standards of cleanliness, hygiene and infection control.
General Policies, Procedures and Practices To comply with all Trust policies, procedures and practices and to be responsible for keeping up to date with any changes to these.
WORKING CONDITIONS Normal office conditions, some lifting and handling of small loads required e.g. filing and storage of documentation. Frequent use of computer.
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
KEY JOB RESPONSIBILITIES
Accurate manual registration of invoices and credit notes in line with the Accounts Payable Procedures The ability to use our OCR (optical character recognition) software with ease
Assist in the payment run e.g. dispatching cheques and remittance advice as required.
Provide assistance and support to the Team Leader as required.
Provide assistance and support to Financial Services Officers as required, for example to assist with backlogs as appropriate
Create and maintain good working relationships with colleagues in the Finance and Procurement directorate and with Divisional Teams to ensure the provision of a high quality, highly regarded, customer-focussed service. Ensure that the highest standards of financial probity are achieved at all times, reporting promptly to the Team Leader anything that appears remiss and following strict controls to comply with audit requirements.
Liaise with Internal / External Audit as required
The opening of daily post and directing visitors to the Department to the appropriate area of the hospital.
Act as an ambassador for Financial Services
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
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