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Office Administrator/receptionist

4 weeks ago

Sevenoaks, United Kingdom Roddy New Homes Ltd Full time

Job Overview:
We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support and ensuring the smooth operation of our office. This is a full-time position.

**Duties**:

- Perform general clerical duties, including photocopying, scanning, and mailing.
- Assist Directors with with General duties.
- Assist Accounts payable with filing - Credit card Reconciliations and General Accounts tasks.
- Maintain electronic and hard copy filing systems
- Handle incoming and outgoing correspondence
- Answer phone calls and direct them to the appropriate person or department.
- Greet visitors and provide assistance should the Office Manager not be available.
- Schedule appointments and maintain calendars
- Assist in the preparation of regularly scheduled reports
- Update and maintain office policies and procedures
- Order office supplies and maintain inventory
- Coordinate with vendors and service providers
- Assist in the preparation of presentations and reports.
- Perform data entry tasks using various software programs including SharePoint
- Undertake ad hoc tasks as and when required.

**Experience**:

- Proven experience as an office administrator - Experience in the Construction /Property Development Sector is desirable but not essential as training will be given.
- Proficient in administrative tasks such as, data entry, and filing
- Familiarity with SharePoint - is a plus
- Knowledge of clerical procedures and office management systems
- Excellent knowledge of Microsoft Word, Excel, Powerpoint and Adobe.
- Strong communication skills with good phone etiquette
- Highly organized with excellent time management skills
- Ability to multitask and prioritize tasks effectively
- Attention to detail and problem-solving skills
- Ability to work independently as well as in a team environment
- **Please Note this is a 5 day per week office based role.**

**Salary**: £20,000.00-£25,000.00 per year

**Benefits**:

- Company pension
- Free or subsidised travel
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

**Location**:

- Sevenoaks, Kent (preferred)

Work Location: In person

Reference ID: RNHC - HQ

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