Legal Secretary

2 months ago

Edinburgh, United Kingdom Search Consultancy Full time

The role
The main purpose of this role is to provide an excellent standard of secretarial support to fee earners across the specified practice.
The hours for this vacancy are 9:00-17:00.
We are looking for an enthusiastic and driven individual who wants to embrace all that the role has to offer and seize the opportunity to work with likeminded people.
Key responsibilities:

- Ability to deal with court forms and documents and knowledge of Scottish Court Procedure in both Sheriff
Court and Court of Session Practice is key to this role
- Assist with departmental billing processes and look to develop ways of improving invoice delivery
- Take ownership of billing and account queries and work with fee earners and support teams to resolve these
- Take ownership of debt collection where required on behalf of the team
- Prepare and create client reports and documents for fee earners
- Use of sharefile and dropbox for the safe exchange of client information is essential
- Filing correspondence and relevant documentation retained in client files/case management systems
- Respond to client queries on a day to day basis, drafting responses for fee earner review
- Photocopying and scanning as and when required by the team
- Prepare paper and electronic bundles as required
- Manage fee earner diaries, booking day to day appointments and making travel arrangements
- Handle confidential information in line with the firms data security protocols
- Prepare correspondence and documents from digital dictation
- Assist in organising client events as and when required
The Person
Key skills
- Qualified to a minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent
- A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
- Previous experience within a legal environment is essential as is a minimum typing speed of 65 WPM
- Must have good IT skills, particularly in Microsoft packages and ability to use accounts package
- An excellent eye for detail with a concern for quality and accuracy
- A focused client service approach
- Team orientated and collaborative with a flexible, can do attitude
- Ability to communicate clearly and concisely orally and in writing
- Demonstrable ability to multitask and prioritise a full workload under pressure and the ability to work independently.

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