Committee and Communications Officer

3 weeks ago


Morpeth, United Kingdom Morpeth Town Council Full time

**POST TITLE**:COMMITTEES & COMMUNICATIONS OFFICER

**ACCOUNTABLE TO**: CLERK

**PAY GRADE**:£21,968 - £22,369 NALC 6-7

**Overall Responsibilities**

To carry out a varied programme of administrative and clerical duties and responsibilities involving attending and taking minutes of meetings; preparing agendas, minutes, reports and correspondence.
Under the supervision of the Chief Officer / Operations Manager carry out a varied range of duties in relation to the Council's transactions and activities and to assist in complying with the Council's statutory requirements to maintain proper records and systems.
Providing general all round clerical support and computer/typing assistance within the Town
Clerk's Department on a varied programme of services and activities.

**Specific Responsibilities**

**Administration Responsibilities**

1. Prepare Agendas for the meetings of the Council and its Standing Committees, attend evening meetings (usually held on Wednesday evenings) and prepare
Minutes for Approval

2. Carry-out any “follow-up” actions resulting from Council Minutes, such as responses and letters as appropriate

3. Attend working group meetings and prepare reports, assist with monitoring of workloads, targets and action plans as required

4. Assist with specific committee service related projects in accordance with given terms of reference or objectives.

5. Control confidential papers, ensuring their safe retention, duplication and transmission.

6. Maintain and enter data into spreadsheets, databases and other electronic information systems, extract and distribute information as directed ensuring accuracy and confidentiality.

7. Assisting and dealing with enquiries from the general public and whenever necessary providing support and assistance to ensure the effective running of the office.

8. Dealing with core clerical and support duties in the Chief Officers’ Department including photocopying; filing; duplicating; collation and distribution of agendas, minutes and reports; postal and other associated duties.

10. Update and assist in the management of all of the Council’s web based activity including the website and social media platforms, develop graphic and Powerpoint presentations as required to advertise the Council’s services. Proactively engage with external partners on all social media platforms.

11. Assist when necessary in the planning and arranging of civic functions, community events and corporate receptions.

12. To take bookings re Community Centres and the Town Hall

13. To undertake such other reasonable duties of an equivalent nature as the Council may require from time to time.

**Other responsibilities**

14. To attend training courses on the work and role as required.

15. To undertake specific projects from time to time at the request of the Town
Clerk.

16. To undertake such other responsibilities and functions as may be required from time to time by the Council commensurate with the duties and responsibilities of the post.

**COMMITTEES &COMMUNICATIONS OFFICER**

**PERSON SPECIFICATION**

**Education and Qualifications**

**Essential**

Educated to GCSE level or NVQ Level 3 or equivalent including relevant professional qualifications where appropriate.

Commitment to complete study for Introduction in Local Council Administration

**Desirable**

NVQ Level 3

**Skills and Knowledge**

**Essential**

Excellent written and verbal knowledge communication skills

General administration and presentation skills

Extensive knowledge of Microsoft office systems

Practical experience of local government financial procedures

Ability to work effectively with members of the Council, staff and a range of stakeholders

Ability to plan and prioritise work.

Ability to set and work to deadlines.

Ability to remain calm and polite under pressure.

**Experience**

**Essential**

Experience of working in a political, public sector environment

Managing a range of activities to deadlines within pre agreed timescales within changing priorities

Proven excellent customer service skills

Practical experience of servicing committees

Proven organisational skills with a high level of accuracy

Experience of website and social media platform management

**Desirable**

Experience of using RBS

Experience of using accounting packages

**Personal Qualities**

**Essential**

Ability to work flexibly within a team and contribute to team ideals

Ability to establish good customer relationships

Methodical and accurate approach

Ability to work on own initiative and complete tasks without supervision

Honesty, integrity and trustworthy

**Special Requirements**

Flexibility to attend evening meetings and civic events as and when required

Commitment to personal professional development

**Job Types**: Full-time, Permanent

**Salary**: From £21,968.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Administrative: 1 year (preferred)

Work Location: One location

Application deadline:



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