Administrator

3 months ago

Aylesbury, United Kingdom The Oasis Partnership Full time

**Job Title**:Administrator

**Salary**: Up to £23,954.10 p.a.

**Location**: Aylesbury

**Job Type**: Full time - plus you may be required to work occasional evenings or weekends

**Job Summary**:

- To be responsible for the organisation and provision of comprehensive administrative support (which includes confidential and highly sensitive clinical information) to members of a multi-disciplinary team, working closely with the management and partner agencies
- To be responsible for printing the safe management of prescriptions.
- To be responsible, in conjunction with the Team Manager, for maintaining the condition of the building and its surrounds and organising necessary repairs
**Key duties & responsibilities**:

- Receiving complex or sensitive information, and passing on information to other staff by prioritisation
- Preserve and uphold confidentiality of all client information.
- Provide a word processing service to a high standard. Work to a range of work procedures and practices, some of which are non-routine, which requires a base level of theoretical knowledge (you may be required to sit for long periods of time in front of a VDU).
- Prescription generation and ensuring controlled drug stationery is stored according to protocol.
- Data entry, text processing, storage of data using a computer-based data entry system, with particular emphasis on accuracy.
- To support data leads to ensure data is prioritised for NDTMS.
- To support staff to enter information on the computer database and ensure staff are aware of what data reporting is required.
- Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
- Assist with the day to day managing of the front of house area which includes being stationed on the Reception desk.
- Provide callers, G.P.s, other professionals, staff relatives, service users & other agencies with educational information and self-help materials.
- Take responsibility for monitoring stocks and re-ordering as required.
- Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.
- Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
- Provide secretarial support to the team, committees and meetings when appropriate.
- Provide administration duties at meetings. Prepare and take minutes where appropriate.
- Be prepared to assist team members with aspects of their work where appropriate.
- To provide a full range of office support systems including photocopying, distribution and ensure that an effective filing system is operational, including regular archiving (if relevant), as prescribed by policy.
- To be responsible for the daily line management of a small team of admin volunteers
- To support team manager in providing monthly gas/elec readings, carry out H&S checks, alarm/ fire security drills and collate incident & accident reports when relevant.
- To monitor distribution of fobs, personal alarms, keys, ID badges for paid staff/volunteers
- To provide advice or demonstrate own activities or workplace routines to new or less experienced staff.
- Commitment to Oasis' equal opportunities and diversity policies and to the delivery of the annual business plan.
**Person Specification**:

- Experience of using a variety of databases
- Collaborative team working skills
- Organisational abilities with ability to manage an admin office
- Experience of supervising a small team
- Good written and oral communication skills
- Ability to work under pressure and meet deadlines working with high levels of accuracy
- Vocational qualification e.g. NVQ 3 or good working knowledge of Microsoft packages, including Word, Excel and Access

If you're interested in the role and would like to put yourself forward, please hit **APPLY and submit YOUR CV AND COVER LETTER - NO APPLICATION WILL BE CONSIDERED WITHOUT A COVERLETTER

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