Finance and Administration Assistant

7 months ago

Somerset, United Kingdom Farming and Wildlife Advisory Group South West Full time

**Finance and Administration Assistant**

**Location**: Hawkridge House, Wellington, Somerset

**Salary**:£26,000 per annum

**Overview**

We’re looking for a friendly, efficient and dynamic person to join our Finance and Administration team based in Wellington, Somerset. FWAG SW has grown considerably in size and complexity in recent years and we are now looking for some more dedicated support within this team to ensure the continued smooth and efficient running of our support services.

Principally, the role will cover a broad range of finance and admin tasks and some previous relevant experience will be useful, although further training in the role will be provided. Support to attain your first level (or next level) finance qualification, e.g. AAT Foundation, may be offered to the right applicant. A desire to develop your career in finance will be an advantage.

FWAG SW specialises in delivering environmental improvements in the farmed landscape. We concentrate on delivering real change on farmland by working with land managers and landowners across the region. Combining an understanding of farming systems, land management and farm businesses with habitat creation, habitat management and species conservation, FWAG SW is able to effect positive environmental change in the wider landscape. We also focus on helping farm businesses manage their natural capital assets like soil, water and carbon. FWAG SW specialises in making government policy, environmental incentives and regulations and emerging environmental markets accessible and meaningful for farmers and land managers at a practical delivery level.

We welcome applicants from all backgrounds and abilities who meet the essential criteria for this role, as stated in the Person Specification. We are an open and inclusive organisation seeking to improve the diversity of our workforce.

**Main Purposes of the Role and Key Responsibilities**
- General finance processing using Sage: sales and purchase invoices, setting up new suppliers/customers and creating purchase orders
- Collating purchase invoices for payment, including checking bank details and logging payment on Sage once payment has been made.
- Receipt and checking of staff mileage/expenses claims. Entering these on Sage and preparing for payment.
- Assisting the Office Manager with monitoring debtors and taking the necessary steps with debt recovery
- Supporting the Financial Controller with other accounting processes
- Assisting with compiling evidence and collating claims on projects
- Dealing with bookings for car hire, room hire, overnight accommodation
- Communicating with landlords on any general premises issues
- Monitoring/ordering of office supplies
- Providing general support to Team Leaders and other employees
- Undertaking other office duties commensurate with the post
- Supporting projects, team and company events, as required
- Attending team meetings, and any appropriate webinars, seminars and training identified

**Person Specification**

**Education and Experience**

**Essential**

Financial administrative experience

Experience of using Sage (or similar accounting software)

Word and SharePoint

A desire to develop a career in financial administration

**Desirable**

A relevant financial qualification, e.g. AAT

**Knowledge and Understanding**

**Essential**

Familiarity with general financial principles, practices and procedures

Detailed understanding of what constitutes excellent customer care

An understanding of data privacy and processing standards

**Desirable**

Some knowledge of modern farming practices and the current political and economic pressures facing the industry

Awareness of agricultural policy/agri-environment schemes

**Skills and Abilities**

**Essential**

Strong analytical skills

Ability to communicate clearly with colleagues and clients in a friendly and efficient manner

Ability to work through tasks in a effective, logical manner

Ability to work well as part of a team, whilst taking responsibility for successful completion of own workload to meet deadlines

Detail oriented, with an ability to work with a high level of accuracy and to deadlines

Ability to provide clear, concise updates on work in progress, as required

Ability to be proactive and use initiative, whilst enjoying assisting colleagues and sharing ideas

An interest in learning about, and promoting, the work of FWAG SW

An interest in continuous professional development

**Terms and Conditions of Employment**

**Salary and contract**
- Salary £26,000 per annum
- 30 - 37.5 hours week (4 - 5 days), worked Monday to Friday
- Permanent contract, with 6 month probation period
- One month notice period (after 6 months)

**Holiday**
- 25 days per annum, rising by a day a year with service up to 30 days per annum, plus statutory holidays

**Other Benefits / Work Perks**
- Flexible, family friendly working
- Dog friendly office
- Support with training and development
- Wellbeing support services

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