Admin Assistant

3 months ago

Mansfield, United Kingdom Fire Consultancy Specialists Ltd Full time

**We’re looking for an Admin Assistant to join our fantastic team**

**Please be aware this role is based in Mansfield but we are looking at relocating around Nottingham later this year.**

Would you like to join a rapidly growing business and work on some complex and truly iconic projects? With a passion for creating a safer future, Fire Consultancy Specialists bring together their unique skill sets across Fire Safety, Engineering, Materials and Business.

If you love the challenge of a hugely varied role and relish the opportunity to work as part of a professional, multi-disciplinary team, then you could be the perfect fit to join us as an Admin Assistant.

**What can you expect in your day-to-day role?**

As an experienced Admin Assistant, you will hold a key position within the company supporting the Business Support Manager and the rest of the Office Team. You will be guided throughout your journey with Fire Consultancy Specialists and trained accordingly in your role.

We offer exceptional personal development and clear career progression opportunities. If you’re ambitious, driven and hard-working you will succeed with us. We’ll support you with full training, ongoing CPD and the opportunity to gain recognised qualifications and professional memberships.
- Answering and direct phone calls
- Organise and schedule appointments
- Plan meetings and take detailed minutes
- Create and chase Fee Proposals
- Assist in the preparation of regularly scheduled reports
- Update and maintain office policies and procedures
- Manage stationery procurement and oversee appropriate distribution organisation-wide
- Maintaining contact lists
- Manage and organise CRM systems.
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to senior staff members
- Act as the point of contact for internal and external clients
- Liaise with executive and senior managers to handle requests and queries
- Maintaining the internal inhouse CRM system
- Provide printouts of selected data as requested
- Keep data current and accurate at all times
- Capture provided data accurately and in a timely manner
- Store original data sources appropriately and have them readily available during data integrity audits
- Manage the use of general facilities such as meeting rooms through control of the booking schedules and evaluation of requests on a priority basis
- Manage company facilities and equipment (e.g. photocopiers, etc.) through regular and appropriate interaction with relevant service providers

**What are the qualities and skills we are looking for?**
- A Full UK driving licence.
- High attention to detail and excellent communication skills, both verbal and written
- The ability to demonstrate a customer focused, proactive ‘can do’ attitude, flexible approach to working, and can work as part of a team
- Problem solving & decision making skills, along with self-discipline and the ability to use your own initiative
- The ability to act with professionalism and integrity

This job description is a non-exclusive compilation of duties carried out by this role and other tasks appropriate to the roles, skills and experiences may be required from time to time.

**The role location**

This role will be office based. Our Head Office is in Nottingham therefore you will be expected to attend our Nottingham office Monday-Friday.

**Job Types**: Full-time, Part-time

**Salary**: £18,000.00-£22,000.00 per year

**Benefits**:

- Company events
- Employee discount
- Free parking
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: Admin Assistant

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