Scientific Database Coordinator

2 months ago

Manchester, United Kingdom DP Recruitment Full time

My client is a full-service, independent, global medical communications and strategic consultancy founded in 2015. Highly experienced and client-focused team - their people are their greatest asset.

The purpose of this role is to provide administrative and project-related support to account teams, with a focus on maintaining databases; to assist in the development of scientific/editorial content. **A* **life science degree is essential for this role (preference: pharmacology/pharmacy, medicine, biomedical/biological sciences).*

**Key responsibilities**

Administrative and project support
- Under guidance, manage databases (eg Veeva, Datavision, etc.) for client projects:

- Learn the remit and requirements of each database
- Set up, populate and keep databases up to date: upload documents; link references; check review statuses; send reminders; distribute comments
- Maintain all databases in accordance with relevant guidelines/policies (Helios and client)
- Ensure accuracy and consistency across all entries
- Track and internally communicate any changes in process
- Provide general administrative support across projects, as required
- Under guidance, maintain internal trackers
- Attend internal project update/status meetings
- Under guidance, assist in the coordination of logistics for meetings (in-person and virtual)
- Under guidance, assist in the production and delivery of meeting materials
- Under guidance, assist in the purchasing and tracking of copyright permissions

External liaison
- Attend client/supplier project update/status meetings
- Under guidance, liaise with clients and external experts
- Under guidance, obtain quotes from external suppliers (eg printers, AV companies, hotels, secretariats, etc.)
- Ensure all external correspondence is well written and reviewed as required

Processes and compliance
- Learn and understand company-specific (eg Hub Planner, CMAP, Zotero, etc.) and client-specific processes and systems, including:

- File-naming conventions, folder structure and version control
- Completion of Resource Planner and timesheets on a weekly basis; personal Training Log on an ongoing basis
- Learn key industry guidelines (eg Good Publication Practice, ABPI, PhRMA, CONSORT, etc.)

Scientific content development
- Learn editorial processes of briefing, information management, internal review, QC/data checking, styling and editing
- Learn key information sources for content development (eg PubMed search strategies, Sylogent databases, graphics repositories, etc.)
- Under guidance, perform desk research as needed, and assist in the development of content for scientific materials according to the project brief
- Ensure that all review comments (client and Helios) are accurately incorporated
- Deliver projects to deadline

Pay: Up to £25,000.00 per year

**Benefits**:

- Company events
- Company pension
- Life insurance
- On-site parking
- Referral programme
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Manchester: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have a life science degree? (preference: pharmacology/pharmacy, medicine, biomedical/biological sciences)

**Education**:

- Bachelor's (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Manchester

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