Administrative Support
2 weeks ago
**Details**:
**Reference number**:
- 253365**Salary**:
- £20,129**Job grade**:
- Administrative Officer**Contract type**:
- Permanent**Business area**:
- EPSRC - Administration**Type of role**:
- Administration / Corporate Support**Working pattern**:
- Flexible working**Number of jobs available**:
- 6Contents
Location
About the job
**Benefits**:
Things you need to know
Location
- SwindonAbout the job
**Job summary**:
**Administrative Support**
**Salary**: £20,129 per annum
**Hours**:Full time or Part time (minimum 0.6 FTE)
**Contract Type**: Open Ended
**Location**: Polaris House, Swindon, Wiltshire
**Positions Available**: 6
**Purpose**:
We are looking for 6 Band B administrators to provide administrative support to one or more teams in our office in Swindon. You will work closely with other administrative support colleagues as well as wider team members in a supportive and collaborative environment to contribute to team objectives, where development and continuous improvement is encouraged and supported.
Your role will be varied, involving building and managing relationships with senior colleagues, arranging and supporting meetings and playing a key role in the delivery of the peer review process. You will deliver effective support that underpins the delivery teams and supports and our wider objectives by ensuring that operations are carried out in an efficient and effective manner in a way that maximises benefit to the whole organisation.
As a member of our Delivery Support Team (DST) and/or Administrative Support team at Band B you will:
- Provide high quality administrative support to one or more teams in our office in Swindon, using meeting scheduling systems and processes, document management structures, and internal standard operating procedures;
- Support and help to deliver our process of peer review using our computer systems (training will be given).
**Job description**:
**Main Outputs and Activities**:
- Diary support for the head of team
- Meeting scheduling and support
- Arrangement and support for virtual meetings, such as video conferencing or teleconferencing
- Organisation of meetings including preparation of agendas and note taking
- Providing support at our events, internal and external
- Travel and accommodation booking
- Travel and expense claim processing
- Contribute to updating best practices, being mindful of continuous improvement
- Setting-up and maintaining purchase orders
- Supporting the team to deliver peer review and grant award processes
- Support corporate projects as required
**Person specification**:
**Key Criteria**:
- Excellent planning, organisational and time management skills
- Ability to establish and manage wider working relationships with colleagues at all levels
- Effective writing, proof reading and communication skills
- Experience of inbox and diary support
- A sound knowledge of Microsoft packages, editing and document presentation skills
**Benefits**:
- Flexible Working.
- 30 days annual leave + Public Holidays.
- Access to Civil Service Pension Scheme.
- Various everyday discounts through our dedicated provider.
Things you need to know
**Selection process details**:
- For more information and to apply, please visit our Careers Pages
- Feedback will only be provided if you attend an interview or assessment.**Security**:
- See our vetting charter.- People working with government assets must complete basic personnel security standard checks.**Medical**:
**Nationality requirements**:
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements**Working for the Civil Service**:
- The Civil Service Code sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.-
- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:
- Name:
-
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