Executive Administrator

2 weeks ago

Shrewsbury, United Kingdom Rhino Rank Full time

The role will primarily involve liaising with our suppliers, and negotiating prices. Once a negotiation has happened, you will be able to store this information, keep track of it, and produce comprehensive reports.

You will utilise our in-house software to fulfil your duties - training will be provided. While the role is related to marketing - you won't need specific marketing experience.

You should also be able to communicate with the company directors, and possess a strong level of self-confidence to take ownership of the role.

**Responsibilities**:

- **Administrative Support**: Provide administrative support to the link building team, including managing schedules, coordinating meetings, and handling travel arrangements for team members.
- **Data Management**: Create, update, and maintain spreadsheets and databases to track link building progress, outreach efforts, and link placement performance. Ensure data accuracy and integrity.
- **Reporting**: Prepare regular reports and summaries of link building activities, outreach progress, and key performance metrics for presentation to company directors and stakeholders.
- **Expense Tracking**: Manage and track expenses related to link building outreach, ensuring adherence to budgetary guidelines.
- **Document Management**: Organize and maintain digital and physical documents related to link building campaigns, contracts, and agreements. Ensure easy access and retrieval of critical information.
- **Communication Liaison**: Serve as a point of contact to the company directors. Relay important updates, project statuses, and requests for approvals or resources.
- **Resource Allocation**: Assist in resource allocation by providing input on team workloads and project timelines. Collaborate with directors to ensure optimal resource allocation for link building campaigns.
- **Quality Control**: Conduct regular quality checks on link placements and ensure that they meet the company's standards and guidelines. Address any issues or discrepancies as needed.
- **Vendor Management**: Manage relationships with third-party vendors and service providers, including negotiating contracts, monitoring performance, and ensuring compliance with agreements.
- **Project Documentation**: Create and maintain project documentation, including project plans, timelines, and status updates. Ensure that all team members have access to relevant project information.
- **Ad Hoc Tasks**: Take on ad hoc tasks and projects as assigned by company directors to support the overall success of the link building program and the company.

**Requirements**:

- Proficiency in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
- Strong organizational skills with an emphasis on attention to detail.
- Excellent time management and multitasking abilities.
- Effective communication skills, including the ability to liaise between team members and directors.
- Proactive problem-solving skills and the ability to work independently.
- Experience in administrative roles or executive support is a plus.

The Executive Administrator will play a vital role in ensuring the smooth operation of the link building program, facilitating communication, and providing valuable administrative support to both the link building team and company leadership.

**What We Offer**:

- Competitive salary based between £30k and £35k, with the potential for a KPI based bonus in the future.
- Opportunities for career growth and advancement.
- A collaborative and supportive work environment.
- Ongoing training and development in the digital marketing field.
- Work with a dynamic team of professionals dedicated to achieving results.

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Shrewsbury: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 3 years (required)

Work Location: In person

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