Purchase Ledger Assistant
19 hours ago
**Purchase Ledger Assistant**
**Location: Frimley**
**Salary: £24,000 - £27,000 DOE**
**Hours: Monday - Friday 8.30am - 5.00pm**
This position offers an excellent opportunity to work for a leading team of Fire, Security and BEMS Specialists.
You will be responsible for all purchase ledger activities, and providing admin support to the finance team as required.
Working as part of a small team within an ISO accredited environment you will demonstrate a genuine capacity for process adherence and process improvement.
**Daily Duties**:
Checking Invoices to purchase orders and requesting PODs if not receipted.
Matching Invoices to Purchase order receipts and Sub-Contract works orders.
Process invoices in a timely manner to ensure job costs are accurate and all transactions are processed by month end.
Statement reconciliations.
Download monthly discrepancy report and highlight any significant differences to service co-ordinator / contract manager.
Raising price queries to suppliers and chasing up credits.
Checking expenses to receipts and receiving approval from Divisional Managers prior to processing for payment.
Analysis of large monthly credit card bill, checking receipts, raising queries, and chasing missing receipts.
Create Payment runs for appropriate supplier and employee expense payment dates.
Enter payments onto SAGE and send remittances.
Create new Supplier and keep both SAGE and SIMPRO Supplier information up to date.
Create CIS Certificates when paying Sub-Contractors who have CIS deductions.
Adhoc duties within Finance as and when required.
Liaise regularly with suppliers, senior management, engineers and office staff.
**Person Specifications**:
Ideally 2-3 years experience in a similar position.
Exceptional customer service skills
Confident with Microsoft Office packages, mainly Excel
Good level of P.C, maths and literacy skills
Highly organised and process driven
Happy dealing with people at all levels within the business
Able to work independently
Must be used to working to strict monthly deadlines
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