Administrator
5 months ago
This is a great opportunity for an experienced Administrator/Secretary to further their experience as an **Administrator** for an Estate Agency in Westbury. As the **Administrator**, you will ideally be comfortable and confident to be working alone and supporting the Commercial property team.
Your responsibilities will be varied between Reception, Administration, and Secretarial which are listed below:
**Reception Tasks**:
- Being a helpful point of contact and organising solutions for minor management problems, dealing with contractors/tenants when surveyors/assistants are not available.
- Handing out keys, entering new keys into the system, updating/creating new key sheets.
- Registering Commercial Agency enquiries and liaising with the Salisbury Agency team for use of the Agency Pilot system and sending details; dealing with Applicants.
- Liaising with client contacts and referring to the appropriate surveyor as necessary.
**Administration Tasks**:
- Managing Outlook diaries for routine reminders and the surveying team members.
- Updating documents with new tenant/contractor details.
- Preparing templates and reports, including Heads of Terms and associated documents, and populating data accurately into spreadsheets.
- Check and process incoming invoices.
- Filing in paper files and electronic formats.
- Managing the electronic filing database in conjunction with other secretaries.
- Helping to maintain the efficiency of the Commercial Management electronic folder, archiving information/documents as necessary and generally ensuring all folders are up to date and carefully managed to avoid duplications.
- Ensuring that hard copy property files are correct and up to date with current tenant contact information.
- Reading meters of vacant units and landlord supply meters/sub-meters.
**Secretarial Tasks**:
- Saving and retrieving work to the appropriate electronic network directories.
- Photocopying and scanning documents, e.g., leases, reports and saving to electronic files.
- Good organisational skills, attention to detail and accurate record keeping.
The working pattern for this role will be full time in the office, 9 am - 5:30 pm. We are keen to speak with you if you have proven experience in administration or a secretarial role.
**Job Types**: Full-time, Permanent
**Salary**: £23,000.00-£25,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Westbury, Wiltshire: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Administrative experience: 1 year (required)
Work Location: In person
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