Operations Coordinator
3 weeks ago
**Operations Coordinator**
**London**
**Circa £35k + benefits**
Operations Coordinator sought by prestigious financial services organisation. You will be maintaining and reviewing the following processes and working with the Operations Manager/IT/Compliance/HR as appropriate to ensure that changes to processes are approved appropriately.
- UK Staff management**:
- Manage the identity of UK security groups and access. Review process as necessary, document and implement
- Work closely with IT User Support Manager to coordinate the issue of standard IT kit, and ensure procedures are being followed
- Maintain induction slides for Team secretaries to issue to new joiners as part of the onboarding process
- Manage Genpact JL process (global) and UK Senior Advisers
- Management and ownership of selected UK and global staff distribution lists, working with HR, IT and Compliance to agree any change to the logic behind automated lists.
- 6-monthly review of security access to London floors; monitor existing processes
- Assist in the implementation of a global Senior Adviser framework, working with HR/Compliance as appropriate. Update respective intranet site as changes are reported
- Approve standard IT kit and non-standard, working with BRM to ensure these are compatible/permissible by IT Info Security.
- Monitor Operations Inbox and action as appropriate
- Manage special projects
- Proactively manage selected Operations’ content on the intranet, including document update and publication; liaise with Intranet team as appropriate
- Support administration of Team Leaders meetings, including scheduling dates and collating agenda items. Attend and produce meeting notes (potential to extend to other global meetings)
- Provide Admin / Secretarial Support to Operations Manager
- **Experience, Skills and Competencies Required**_
- Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability.
- Good organisational and time management skills with the ability to prioritise workload and multi-task.
- Excellent interpersonal skills - to communicate clearly and effectively at all levels.
- Experience with starter/mover/leaver processes in a similar organization would be a plus.
- Experience in testing and refining processes and identifying efficiencies would be a plus.
- Advanced knowledge of Microsoft Outlook, Excel. Good competencies in Word and PowerPoint.
- Ability to maintain high level of confidentiality in respect of information / documents / projects being produced or undertaken.
- Ability to act with good judgement and common sense.
- Ability to work under pressure, meeting tight deadlines
**Salary**: £30,000.00-£35,000.00 per year
Schedule:
- Monday to Friday
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