Senior Office Assistant
3 weeks ago
**Leicestershire and Rutland Wildlife Trust (LRWT)**
LRWT is looking for an experienced individual with energy, initiative and a strong track record in office management to join our growing team. Your organisational skills, attention to detail and ‘can-do’ attitude will help our Senior Management Team deliver its very best. As well as offering day-to-day clerical support you will have the opportunity to take on your own projects and play your part in helping us deliver real and lasting benefits for wildlife, wild places and people.
**Salary**: £25,000
Closing date Monday 23 January 2023 Interviews Tuesday 7 February 2023
**JOB DESCRIPTION**
**Job title**:Senior Office Assistant
**Responsible to**:Chief Executive Officer
**Purpose of post**:The Senior Office Assistant will support the CEO and Management
Team to maintain the smooth flow of operations for LRWT, providing an efficient and effective administrative and project support function, implementing and promoting the company's policies and procedures in order to maximise the organisation’s productivity.
**Main responsibilities of the post**:
- Support CEO and Senior Managers with daily clerical tasks
- Plan and attend meetings, take and publish minutes and other papers, including those for charity trustee Council Meetings
- Handle confidential and sensitive material appropriately
- Answer phone calls, provide information and/or connect callers to appropriate people
- Schedule appointments and update calendars
- Make travel arrangements and reservations for senior managers
- Compose and type regular correspondence and informative material
- Support the delivery of specific projects, as required
- Develop and maintain a filing system
- Create spreadsheets and presentations
- Provide statistical and budget reports
- Greet and provide general support to visitors
- Develop, implement and improve office policies and procedures
- Manage data and databases in line with organisational and GDPR requirements
- Any other duties commensurate with the role
**PERSON SPECIFICATION**
**Skills**:
- In-depth understanding of office management and daily operations
- Excellent verbal and written communication skills
- Thorough knowledge of Microsoft Office Suite
- Highly organised, self-starter
- Excellent attention to detail and accuracy
- Good level of numeracy
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- Good negotiation skills
- Driving licence and access to your own vehicle
**Experience**:
- Previous experience in a similar role, supporting senior management
- Ability to work under pressure and meet tight deadlines
- Experience initiating and delivering solutions to improve efficiencies
- Experience of delivering novel projects / pieces of work
Attributes
- Able to work under own initiative
- Strong interpersonal skills
- Honest and reliable
- Desire to learn
- Polite and articulate
**KEY TERMS AND CONDITIONS OF EMPLOYMENT**
**Employer**: Leicestershire and Rutland Wildlife Trust
**Place of work**: The Trust’s Central Office, currently at The Old Mill, 9 Soar Lane, Leicester.
The office is a no smoking area. And various green spaces in and around
Leicester, Leicestershire and Rutland.
**Salary**: Circa £25,000
**Hours of work**: 35 hours per week. Flexible working will be required to include occasional evenings and weekends. Overtime is not payable, time off in lieu may be taken when additional hours are worked.
**Leave**: Annual leave entitlement is 25 days plus statutory public holidays per annum pro rata.
**Pension**: The Trust operates an Auto-enrolment Pension Scheme and pays an employer contribution of up to 7% of gross salary contingent on a 50% matching contribution from the employee
**Death in Service**:Death in service cover is provided at three times annual salary.
**Training**: A training budget is allocated to this post and on-the-job training will also be given.
**Travel**: A full, current driving licence is essential.
**Probation period**: A probationary period of six months applies, during which new employees are expected to demonstrate their suitability for the post.
**Equal opportunities**: The Trust’s Equality and Diversity Policy is available on request. The requirements for outdoor work in areas with access difficulties should be borne in mind by applicants.
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**Job Types**: Full-time, Permanent
**Salary**: Up to £25,000.00 per year
**Benefits**:
- Company pension
- Free parking
- Life insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- LEICESTER, LE3 5DE: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Application deadline: 23/01/2023
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