Executive Assistant

3 weeks ago

Trafford, United Kingdom Brambles Group Full time

CHEP helps move more goods to more people, in more places than any other organization on earth via our 300 million pallets, crates and containers. We employ 11,000 people and operate in more than 55 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our

Hybrid Work Model


**Job Description**:
Position Purpose

The Executive Assistant is a standalone role responsible for organisational support to the CDO, cooperating closely with the Digital Leadership Team as required. The Executive Assistant will provide key support to the CDO - triaging all queries to the CDO and enabling them to give maximum attention to business priorities.

Major/Key Accountabilities
- Provide full confidential and professional administrative and organisational support to the Chief Digital Officer, with the ability to judge priorities and proactively work with many conflicting demands.
- Triaging all queries into the CDO prioritising and leading follow across senior stakeholder groups.
- Working in a pressurised environment with conflicting priorities and without supervision
- Excellent customer service and interpersonal skills for effective communication with a wide range of contacts
- Ability to multi-task. prioritise and balance conflicting demands, using own initiative to resolve problems and managing own workload within agreed deadlines
- Proactive organisation and coordination of business trips, including booking and arranging travel, visas, transport and accommodation.
- Processing purchase orders, invoices and expense claims using company specific systems.
- Collate and produce high standard documents for a variety of forums including team and management meetings, other meetings, reports and publications.
- Participation in current department projects, activities and other tasks as delegated by the Manager.
- where additional support can be given to the Chief Digital Officer

**Qualifications**:

- Strong Microsoft office knowledge - Excel, Word, Powerpoint, Outlook
- Relevant PA/Administrative Qualification

Desirable Qualifications
- Knowledge of purchase order system ie. Coupa

Experience
- Relevant experience of providing EA support to C-suite gained in a complex fast paced environment - ideally within a digital transformation.
- Maturity when dealing with sensitive issues and navigating across organisations
- Demonstrable experience of managing and coordinating across demanding, senior stakeholders
- Exceptional presentation skills (developing content rather than presenting)
- Ability to manage conflicting demands / multi tasking
- Min. 3 years of working experience in similar role

Skills and Knowledge
- First class organisational skills with excellent attention to detail and a high degree of accuracy
- Good numerical and analytical skills
- Target-oriented and self-dependent working style
- Ability to think on your feet
- Listening skills
- Self starter
- Driving for results in multi-site & multi-lingual teams

Languages

Essential: English fluent

Desirable: Other languages an advantage

Preferred Education

Masters

Preferred Level of Work Experience

3 - 5 years

We are an Equal Opportunity Employer and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

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