Executive Assistant
2 weeks ago
**Reference Number**: JO-2307-518984
Executive Assistant
**Rate**: £40,000 - 50,000
**Job Type**: Contract
**Location**: Marlow
Executive Assistant
Marlow
Hybrid
12 months contract - to be made permanent
£40,000 - £50,000 per annum
A company that contained both a pharmaceutical division and an aesthetics division are looking for an experienced Executive Assistant to join their team. The company are a part of a $65BN pharmaceutical powerhouse that changes people’s lives every day, and have global coverage.
**The role**:
- Booking and managing all travel, hotels, and team meeting venue/logistics bookings and Team Support Activities
- Creating and managing agendas for virtual team meetings, workstream meetings, capturing minutes, and ad-hoc tasks
- Chasing / follow-up outstanding actions
- Creating / refining PowerPoint presentations and liaising with the team
- Onboarding vendors and Raising Purchase Orders
- general administrative/EA duties supporting the Head of BTS International with travel, calendaring, and miscellaneous tasks,
- General administration related to team activities and coordinating a global team, arranging team meetings, preparation, and execution of team status updates etc and
- Operational financial processing including the recording of Purchase Orders into the procurement systems, creation of Statements of Work, chasing down and processing Invoices etc
- Creating and tracking Capital Expense requests
- Creating SOWs (statements of work)
**Requirements**:
- Related experience in a similar role is a must
- “People person” with ability to quickly build and maintain relationships.
- Strong Microsoft Office and Outlook skills, especially Excel, PowerPoint, Word
- Tenacious, self-starter mentality, must be comfortable to communicate at all levels
- Experience working with remote teams, and with vendor resources
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