Part Time Administrator
2 weeks ago
**Job Title**: Part Time Administrator
**Reports to**: Centre Manager
**Location**: Fulham, SW6
**Salary**: £13p/h
**Hours per week**: Part time - Monday and Tuesday, 9:00-17:00 (plus overtime if needed)
**Key tasks and Responsibilities**
- Meet and greet people who visit the Centre
- Guide people to their activities at the Centre
- Provide tours of the centre as and when necessary
- Provide administrative support in the preparation of reports, correspondence, spreadsheets, newsletters and minutes and follow up on outstanding actions
- Manage the hall hire booking system
- Provide basic accounting administration (send invoices etc)
- Manage the Community Centre inbox and respond to enquires within a timely manner
- Maintain hard and soft copy files for the centre, through updating databases, organising documents and archiving files
- Coordinate arrangements for community events as required
- Complete ad-hoc administrative duties and tasks as requested
- Maintain annual leave records for staff
- Undertake minute taking for Board meetings
- Liaise with service providers as needed and help establish sustainable relationships with long term partners
- Identify areas for improvement and communicate them to the centre manager to ensure continual improvement
- Ensure compliance with all organisational policies, processes and standards
- Be willing to work flexible hours as needed
**Person Specification**
**Education and professional qualifications: GCSE A-C**
**Specific Requirements**
Eligibility to work in the UK
Enhanced DBS
**Skills and experience**:
**Essential**
- Demonstrated experience in a similar administrative role, within a professional office/centre environment
- Advanced MS Office Suite (Excel, Word, Outlook)
- Demonstrated clerical and administrative skills including some accounting and financial experience
- Excellent verbal & written communication skills
- Excellent numerical skills, and an ability to multi-task with limited supervision
- Excellent interpersonal skills
- Experience of working independently
**Desirable**
- Experience of working within the Charitable and/or not for profit sectors
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