Events & Technical Project Coordinator

2 weeks ago

Birmingham, United Kingdom Unique Venues Birmingham Full time

Data from your diversity monitoring form will not be shared with the recruitment panel.

*we accept other forms of submission including video and audio recordings.

**Guidance**

**Role Summary**

Unique Venues Birmingham (UVB) is a venture between Birmingham Repertory Theatre (The Rep) and the Library of Birmingham (LoB) to exploit the excellent conferencing and hospitality opportunities offered within the shared building on Centenary Square in the centre of the city.

The Events & Technical Project Coordinator works within the Sales & Events Office and is responsible for supporting the work of the Technical Events Manager & the Hospitality Operations Manager in delivering the overall aims and objectives of the company.

**Main Duties and Responsibilities**

**The aim of your job is**:

- To provide excellent customer service to customers and visitors of UVB
- To support the coordination of all UVB Events
- To deliver efficient and effective administration of the events & technical department
- To coordinate the activities of the operations & technical team
- To ensure excellent communication between departments and teams

**What your main duties cover**:

- Coordinate the delivery of all technical requirements and instructions as dictated by an events brief.
- Coordinate third party technical service providers to deliver technical support for events with a high technical demand.
- Coordinate and manage freelancer agreements, contracts and invoices.
- Up-selling technical services to event organisers to drive profitability.
- Efficient and effective communication with The Rep’s technical & production departments and the clients on all physical and technical matters relating to events in the theatre spaces.
- Forward planning and coordination of all resources required to deliver technical elements of all events.
- With the support of the Technical Events Manager, coordinate the Technical rota to deliver the events.
- With the support of the Technical Events Manager, administration to include staff and technical equipment cost proposals, cross charging as appropriate and settlement account paperwork.
- Set up and administer systems to ensure clear communication between the technical and operations teams and external contractors/suppliers.
- Undertake administration support in connection with health and safety matters for all UVB departments.
- Produce and circulate accurate notes from internal meetings and with client site visits.
- Produce equipment booking forms and raise relevant purchase order.
- Manage and coordinate technical bookable resources within Events500.
- Give general administrative support to the Technical Events Manager, Hospitality Operations Manager & Hospitality Director.
- Maintain the paper and IT filing systems within the sales & events office.
- For all events ensure all risk assessments are generated, circulated and stored.
- Administer timesheets for the technical departments.
- Actively participate in the Health and Safety Committee and attend all meetings.
- Purchase or hire materials, equipment and vehicles as required.
- Support and promote all company policy, with specific attention to Equality & Diversity, Customer Care, Health & Safety and Data Protection.
- All other duties as reasonably requested to ensure the smooth management of the Events & Technical department.

**General Responsibilities**:

- Adhere to and implement the guidelines, procedures and policies of the company as detailed in the staff policies (available from the staff intranet).
- Play a role in the life of the company and work across departments to develop a positive and engaged organisational culture including playing active and positive roles in staff forums/committees.
- Be aware of, and comply with, rules and legislation pertaining to Health & Safety at work and abide by the procedures set out in the Health & Safety Policy.
- Be aware of, and comply with, rules and legislation pertaining to data security, and GDPR, at work and abide by the procedures set out in the Data Protection Policy. All staff are expected to demonstrate an understanding of, and adherence to, our safeguarding policy, including a duty to report any issues of concern. _As a manager in a customer-facing team, you would have a role in supporting staff who have concerns about the safety of vulnerable people, and ensuring that appropriate reports are made in accordance with Safeguarding Procedures._

**Any Other Duties**

The duties and responsibilities set out should not be regarded as exclusive or exhaustive. The post-holder may be required to undertake other reasonably determined duties and responsibilities within the organisation which are appropriate with the level of the role without changing the general character of the post.

The post-holder may also be called upon to carry out duties that would not normally be associated with the post on a temporary basis where there is a strong organisational requirement for that to happen.

  • Senior Events Technical Project Manager

    6 days ago

    Birmingham, United Kingdom MiGrowth Full time

    My client is a global evetn technology business based in the West Midlands. They are currently seeking a Senior Events Project Manager: Reporting to the Technical Director, this role will play a pivotal part in the companies strategic growth of large scale conference and corporate events, heavilty utilising technology and cross collaboration between...

  • Senior Events Technical Project Manager

    6 days ago

    Birmingham, United Kingdom MiGrowth Full time

    My client is a global evetn technology business based in the West Midlands.They are currently seeking a Senior Events Project Manager:Reporting to the Technical Director, this role will play a pivotal part in the companies strategic growth of large scale conference and corporate events, heavilty utilising technology and cross collaboration between technical...

  • Project Coordinator

    2 weeks ago

    Birmingham, United Kingdom Rise Technical Recruitment Limited Full time

    **Administrator - Project Coordinator** Home based **£25,000 + Home Based + Childcare Vouchers + Welfare Scheme + Company Benefits** Are you in an Admin role and looking to take the next step in your career at a well-established company where you receive training in order to become a specialist? On offer is the chance to take your career to the next level...

  • Events Sales Coordinator

    3 weeks ago

    Birmingham, United Kingdom Oyster Recruitment Limited Full time

    Looking to join iconic and award winning venues based in Birmingham who offer a competitive salary and fantastic benefits? Due to growth, we have an exceptional opportunities for Events & Sales Coordinator to work alongside a passionate team to deliver large scale corporate conferencing, meetings and events. **Responsibilities include**: - Convert leads...

  • Events Sales Coordinator

    2 weeks ago

    Birmingham, United Kingdom Oyster Recruitment Full time

    Looking to join an iconic and award winning venue based in Birmingham who offer a competitive salary and fantastic benefits? Due to growth, we have an exceptional opportunity for a Events & Sales Coordinator who will work alongside the Sales Manager and will be focused on achieving their large range of events. **Responsibilities include**: - Convert leads...

  • Technical Production Manager

    4 weeks ago

    Birmingham, United Kingdom Royall Full time €35,000 - €45,000

    Lovely brief for a Technical Production Manager working for a super production agency based in the midlands. If you are a Tech Production Manager and can work in Birmingham 3 days a week then have a read of this and let me know if you're interested: Technical Production Manager Location: Midlands, Birmingham Salary: £35k - £45K + bonus Are you a...

  • Technical Production Manager

    4 weeks ago

    Birmingham, United Kingdom Royall Full time €35,000 - €45,000

    Lovely brief for a Technical Production Manager working for a super production agency based in the midlands. If you are a Tech Production Manager and can work in Birmingham 3 days a week then have a read of this and let me know if you're interested: Technical Production Manager Location: Midlands, Birmingham Salary: £35k - £45K + bonus Are you a...

  • Events Coordinator

    2 weeks ago

    Birmingham, United Kingdom Digital Waffle Full time

    **Events Coordinator**: **Job details**: - Posted 30 August 2023 - Salary £30000 - £35000 per annum - LocationBirmingham - Job type Permanent - DisciplineMarketing - ReferenceMP-521 - Contact NameMillie Poat **Job description**: A leading mobility product company is looking for a Marketing Events Manager to join their team. **Location**:Dudley (Brierley...

  • AV Technical Project Manager

    6 days ago

    Birmingham, United Kingdom Live Recruitment Full time

    West Midlands - office based / onsite for events. Join this highly regarded production agency and deliver exciting international events! The Company Our client is a diverse live events and production company that has experienced increasing success year on year! They deliver leading lighting, audio, video, staging, special effects, and technical production...

  • AV Technical Project Manager

    4 weeks ago

    Birmingham, United Kingdom Live Recruitment Full time

    West Midlands - office based / onsite for events. Join this highly regarded production agency and deliver exciting international events! The CompanyOur client is a diverse live events and production company that has experienced increasing success year on year! They deliver leading lighting, audio, video, staging, special effects, and technical production...

  • AV Technical Project Manager

    3 weeks ago

    Birmingham, United Kingdom Live Recruitment Full time

    West Midlands - office based / onsite for events. Join this highly regarded production agency and deliver exciting international events! The CompanyOur client is a diverse live events and production company that has experienced increasing success year on year! They deliver leading lighting, audio, video, staging, special effects, and technical production...

  • Technical Coordinator

    4 weeks ago

    Birmingham, United Kingdom Think Recruitment Full time

    Technical Coordinator Up to £50k West Midlands As the market picks up and new opportunities surface, are you a technical coordinator now starting to feel the time is right to make the job move that you have been thinking about for a while? Have you held off because of industry conditions and not wanting to rock your stable position but feel you have...

  • Technical Coordinator

    4 weeks ago

    Birmingham, United Kingdom Think Recruitment Full time

    Technical CoordinatorUp to £50kWest MidlandsAs the market picks up and new opportunities surface, are you a technical coordinator now starting to feel the time is right to make the job move that you have been thinking about for a while?Have you held off because of industry conditions and not wanting to rock your stable position but feel you have gained and...

  • Event Coordinator

    2 weeks ago

    Birmingham, United Kingdom A5 Experiential Promotions Full time

    We are searching for a talented and motivated Event Coordinator to organise outstanding and unforgettable events. The Event Coordinator will be responsible for assisting in the planning, coordination, and execution of various events, ensuring they are successful, memorable, and align with the client’s objectives. The ideal candidate will have excellent...

  • Events Sales Coordinator

    3 weeks ago

    Birmingham, United Kingdom Oyster Recruitment Full time

    Looking to join an iconic and award winning venue based in Birmingham who offer an excellent salary and fantastic benefits? We have an exceptional opportunity for a Events Sales Coordinator who will work alongside the event & sales team and will be focused on achieving their large range of events. You will be responsible for coordinating events,...

  • Technical Coordinator

    4 weeks ago

    Birmingham, United Kingdom Think Recruitment Full time €50,000

    Technical Coordinator Up to £50k West Midlands As the market picks up and new opportunities surface, are you a technical coordinator now starting to feel the time is right to make the job move that you have been thinking about for a while? Have you held off because of industry conditions and not wanting to rock your stable position but feel you have...

  • Event Coordinator

    5 days ago

    Birmingham, United Kingdom Raven Full time

    **Responsibilities**: - Collaborate with clients to understand their event objectives, preferences, and budget. - Assist in the development of event concepts, themes, and designs. - Source and negotiate with vendors and suppliers to secure necessary services and materials. - Create detailed event timelines, schedules, and budgets. - Coordinate event...

  • Events Coordinator

    3 weeks ago

    Birmingham, United Kingdom Cube Hotel Full time

    **Job Ref**:BES3277 **Branch**:Cube Hotel **Location**:Cube Hotel, Birmingham **Salary/Benefits**:Competitive Salary **Contract type**:Permanent **Hours**:Full Time **Shift pattern**:Flexible and varied schedule but must reflect both business and client needs **Hours per week**:40 **Posted date**:13/03/2023 **Closing date**:14/04/2023 We currently...

  • Events Coordinator

    3 weeks ago

    Birmingham, United Kingdom Cube Hotel Full time

    **Job Ref**:BES3466 **Branch**:Cube Hotel **Location**:Cube Hotel, Birmingham **Salary/Benefits**:Competitive Salary **Contract type**:Permanent **Hours**:Full Time **Shift pattern**:Flexible and varied schedule but must reflect both business and client needs **Hours per week**:40 **Posted date**:12/04/2023 **Closing date**:14/05/2023 We currently...

  • Technical Coordinator

    2 weeks ago

    Birmingham, United Kingdom Navartis Limited Full time

    **Position**: Technical Coordinator **Location**: Birmingham **Salary/Package**: £40000-£55000 (depending on experience) + Generous car allowance/company car, bonus scheme, private healthcare + package **The Technical Coordinator role**: A well established and stable housing developer are looking to appoint a Technical Coordinator for their team based...