Document Controller

7 months ago


Rochester, United Kingdom Ult - Consult Ltd Full time

Our client is a modern construction company with traditional values. Their specialist divisions provide end-to-end construction, refurbishment and fit out excellence within the Healthcare, Commercial and Education sectors.

**Document Controller Duties**:
**Asite Document Portal**:

- Asite user admin & liaising with helpdesk to resolve user queries.
- Adding new users to the Asite system.
- Adding new drawings to the portal.

**4Projects Document Portal**:

- Filing Drawings on 4Projects.
- Updating document administration.

**Company Documents & Templates**:

- Keeping company document templates & policies updated on the site to comply with ISO regulations.
- Updating the master documents spreadsheet.

**O&M Manuals - Assisting project team to provide the O&M manual to submit to the client**:

- Liaising with contracts managers and quantity surveyors for O&M information.
- Creating & organising the folders on the SharePoint system.
- Assisting the project team requesting O&M information from the sub-contractors.
- Printing hard copies of the O&M Manuals**.**

**Project Drawings**:

- Filing & updating drawings on SharePoint system.
- Filing & updating drawings on Asite.
- Drawing administration - Review and update documents on approval/rejection and issue to the project teams.
- Assisting subcontractors and the project team with drawing administration.

**Infobric Site - Project Platform for reporting Health & Safety and Site snagging issues**:

- Administration on the Infobric health & safety portal administration.
- Adding users and assisting with user queries.
- Adding new projects.

**RFI's**:

- Updating the RFI Spreadsheet on the SharePoint System.
- Issuing new RFI's to Design Team/Management Team

**Sustainability Reports**:

- Collecting data from sites and skipping companies to update sustainability spreadsheets monthly.
- Distributing the monthly reports to the project teams.

**Miscellaneous Tasks**:

- Ad Hoc - Taking Meeting Minutes
- Scanning documents and filing on the SharePoint system.
- Administration tasks by the project teams.

**£40,000 - £45,000 **per annum experience dependent + a generous package.

**Job Types**: Full-time, Permanent

Pay: £40,000.00-£45,000.00 per year

**Benefits**:

- Company car
- Company pension
- On-site parking
- Sick pay

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person


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