Receptionist and Admin Assistant

2 weeks ago

Bromsgrove, United Kingdom The Black Pear Trust Full time

Employer: Black Pear Trust at The Orchards School Bromsgrove

Location: The Orchards School, Perryfields Road, Bromsgrove B61 8QN

Pay scale: Grade 2, SCP 3-4, £14,432 - £14,694 pro rota (full time £20,812 - £21,189 per annum)

Contract: Part time, 30 hours per week, term time only, Permanent

Starting Date: ASAP

Applications Close: Wednesday 11thJanuary 2023

Interviews: W/C Monday 16thJanuary 2023

**Job Details**

The Orchards School is a friendly and vibrant school of approximately 250 pupils aged between 3 and 9 years. Together, the school team aims to provide a happy, stimulating and supportive climate in order for our children to achieve their maximum potential.

We are seeking to appoint a friendly and professional Receptionist and Admin Assistant. Being front of house, ensuring all visitors and phone calls are dealt with alongside carrying out general admin duties to support the school and customers.

**Key Responsibilities**:

- Support with the appropriate administration of internal and external customers (e.g. staff, parents and contractors), ensuring appropriate cover is arranged for overflow calls, reception/telephone console or pupil reception at all times of the day.
- Work with others to develop and continually improve the services provided by the administration team.
- Be part of the organisation of events such as presentation evenings, parents’ evenings, festive concerts, productions, school trips and external conferences.
- Respond to queries and complaints in line with the school’s policies.
- Undertake reception duties and face to face enquires and signing in visitors.
- Use the school’s MIS, to maintain and update pupil records
- Record and maintain attendance, reporting required information to SLT
- Assist the Headteacher with any other administrative tasks as and when required.
- Follow online and paper filing systems in line with the Data Protection Policy and Records Management Policy.
- Collate information to support the completion of complex forms, returns etc., including those to outside agencies e.g. DfE
- Complete first day calling
- Assist with pupils first aid/ welfare duties, looking after sick pupils and liaising with parents and staff
- Collect and record monies received e.g. school trips, receipts
- Produce lists/information as required
- Undertake word processing and any other IT based tasks
- Process order and invoices when required
- Maintain stationary stock and supplies. Cataloguing and distributing as required

**Wider Responsibilities**:
Be aware of and comply with the following school policies and procedures:

- Safeguarding Policy
- Equality Information and Objectives Policy
- Health and Safety Policy
- Staff ICT and Electronic Devices Policy
- Confidentiality Policy
- Data Protection Policy
- Complaints Procedures Policy
- The procedure to follow when reporting concerns
- Comply and assist with the development of policies and procedures relating to administration, as required.
- Develop effective professional relationships with others.
- Be aware of and support difference and ensure equal opportunities for all stakeholders, accepting the principles underpinning the school’s Equality Information and Objectives Policy.
- Maintain the confidential nature of information relating to the school, its pupils and parents, acting in accordance with the Data Protection Act 2018 at all times.
- Contribute to and support the overall work, aims and ethos of the school.
- Attend and participate in relevant meetings as required.
- Participate and engage in training and appraisal as required.
- Undertake additional duties as reasonable requested by senior staff.

**Job Types**: Part-time, Permanent
Part-time hours: 30 per week

**Salary**: £14,432.00-£14,694.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 11/01/2023
Reference ID: TO005

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