Executive Assistant and Office Co-ordinator

7 months ago

Kirkham, United Kingdom Celerity UK Ltd Full time

**Job Title**: Executive Assistant and Office Co-ordinator.

**Company**: Celerity Limited. 11 St George’s Court, Kirkham, Preston, PR4 2EF.

**Location**: Head Office in Kirkham and home.

**Salary**:Depending on experience.

**Start Date**:As soon as possible.

**Hours**:09.00 - 17.30 with 1-hour unpaid lunch.

**About Celerity Limited.**

Celerity was founded in 2002 and established itself as a successful enterprise Infrastructure provider. Since then, we have expanded into the cloud and managed services arena, drawing upon our extensive experience and knowledge as a data protection specialist, accumulated by working with clients operating in all industry sectors to provide value and unique solutions as a real, hands-on partner.

In the minefield of regulation and compliance, protecting our clients’ interests is at the heart of everything with do, with a heritage that demonstrates our commitment to developing long-term, successful relationships with all our clients and partners.

Celerity is entrusted with the management of many petabytes of highly sensitive data for a range of global organisations. Our experience covers a broad spectrum of sectors including Government, Defence, Finance and Healthcare with a track record of successfully delivering business solutions as an honest, flexible, and highly experienced technology partner.

Celerity has received a wealth of accolades and industry recognition for delivering exceptional results and service to our clients; providing benefit from collaborative relationships that have been developed over many years of success. Celerity bridges the gap between customer and vendor providing access to best of breed services via cloud, managed and traditional routes.

**The Role**

This is a full time, permanent role that will be based from the Head Office in Kirkham (3 days per week) and home (2 days per week).

The role will include, but is not limited to:

- to provide a first-class, efficient, and effective confidential service to the Executive team.
- to maintain confidentiality at all times, working in a professional manner maintaining diplomacy and confidentiality.
- acting as a first point of contact, dealing with correspondence and phone calls for the Board of Directors.
- managing diaries and organising meetings and appointments for the Executive team.
- booking and arranging travel, transport and accommodation for the Executive team.
- organising events and conferences.
- reminding the manager/executive of important tasks and deadlines.
- preparing reports, presentations and correspondence.
- implementing and maintaining procedures/administrative systems.
- liaising with staff, suppliers and clients.
- miscellaneous tasks to support their manager.
- being the main point of contact for both office locations and to ensure the smooth running of the offices.
- managing visitors, meetings and visitors in the offices as well as ensuring supplies are maintained and available.

**Experience and Essential Skills**

Microsoft office experience is essential (i.e. Outlook, Word and Excel), as well as the ability to use bespoke systems for which training will be provided.

This role requires someone who is organised and can adapt to a varied range of ad-hoc tasks, as well as someone who is happy to be responsible for tasks to be completed on a regular basis.

We are looking for someone who is happy to be flexible and self-motivated, able to manage their time effectively as well as keep stakeholders updated as required.

**Company Benefits**
- Salary Sacrifice Schemes; Octopus Electric Vehicles, Techscheme & Cyclescheme
- Health Shield EAP - Health Care Cash Plan, Thrive Wellness App
- MIND Partnership
- Headspace app membership
- Life Assurance
- Training Courses
- Holiday scheme - option to buy or sell additional days
- On-site free parking
- Company Events
- Hybrid Working Environment
- NEST Pension Scheme
- Schroders Personal Wealth (Financial Wellbeing)
- Committed to being a 'Menopause Friendly Employer'

**Job Types**: Permanent, Full-time

Schedule:

- Monday to Friday
- No weekends

COVID-19 considerations:
Extensive cleaning in all offices, hand sanitisers provided in all areas, management of numbers in offices to maintain social distancing and full risk assessment has been completed. We continue to put our employees and their wellbeing as our priority.

**Experience**:

- Executive Assistant: 1 year (preferred)

Work Location: Hybrid remote in Kirkham

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