Sales Coordinator

8 months ago

London, United Kingdom Lionsgate Full time

**Reports to**: Vice President, International TV Sales

**Location**: London, UK

Lionsgate is the premier independent producer and distributor of motion pictures, television programming, home entertainment, family entertainment and video-on-demand content. Its prestigious and prolific library is a valuable source of stable, recurring revenue and is a foundation for the growth of the Company’s core businesses. The Lionsgate brand name is synonymous with original, daring, quality entertainment in markets around the globe.

Key Responsibilities include

Support UK based sales staff by tracking offers and sales and assisting with creating projections and models.

Assisting with deal preparation, including putting together deal memos and coordinating collision checks.

Input deal journey in Salesforce and update on a weekly basis.

Arrange and coordinate complex business travel and events for sales executives.

Ratings and scheduling analysis to help formulate sales strategies and maintain knowledge of market developments.

Create and model availability lists as required.

Creating and distributing relevant reports working with rights database systems searching rights availabilities (through SAP and SNAP).

Becoming fluent in rights management and sales tracking databases and systems

Prepare market guides and schedules.

Track the workflow of contracts, amendments, notification processes, liaising with sales admin.

Maintain proper filing systems (both paper and online) for all deals and contracts.

Gaining a good understanding of deal memos and distribution contracts and related documents (termination notices, amendments, etc).

Understanding and assisting with sales and budgeting tracking spreadsheets.

Coordinating pre-and post-sales servicing, which involves liaising closely with marketing, legal and operation departments to facilitate the deal making and closing process.

**Managing tracking documents**: collating all current offers and updating details (fees, license /periods) on a weekly basis, collating all client feedback on all our content (LG/Starz/NR), managing the feature film tracker detailing the windows for each feature films maximizing sales opportunities.

Working closely with all sales related divisions, including the Sales Planning and Operations Manager and the head office in Los Angeles office on new programmes, rights, clearances etc.

Liaising with clients on Lionsgate mail outs and providing them with up-to-date information on upcoming releases.

Arranging for screeners/links to be sent to clients assisting with preparation of sales and marketing brochures/lists for clients.

Working with technical operations to provide information for material delivery. Ensuring the preparation to deliver materials by notifying Operations during the final stages of closing the deal. Follow up once the deal is closed to ensure delivery of materials.

To undertake ad hoc projects as requested by the EMEA Sales team, to research trends, information or opportunities in their regions, including for example: analysis on broadcasters, platforms, viewership, subscriber numbers, effects on viewing trends, ratings etc

To keep abreast of competitor’s product and research and compile market comparisons for specific content where required.

Accessing external research tools programmes and collating and presenting to the team for consideration.

Manage and maintain an extensive and busy diary

Conference calls involving multiple time zones, setting video conferences, and client meetings

Prepare and submit regular and accurate expense reports

Facilitating complex travel arrangements, itineraries - including flights, trains, hotels, restaurants and taxis

Scheduling meetings, both internally and externally

Collation and preparation of presentations, proposals and contracts using Word, Excel and PowerPoint

Research and Strategy ad hoc projects

Key Skills Required

Passion for film and TV industry

Highly experienced with Excel and Power Point

Additional languages advantageous, particularly French, Dutch or Arabic

Ability to manage a high volume of work with the highest attention to detail and accuracy

Successfully manage and coordinate efforts under pressure and in response to deadlines

Evidence of working collaboratively at all levels as well as a being an individual contributor

A creative thinker with the ability to troubleshoot issues quickly and effectively

Excellent verbal and written communication skills

Excellent organization and problem-solving skills

Multi-tasking, project management, attention to detail and prioritization skills required daily

Have excellent interpersonal skills, able to work collaboratively throughout an organization

Strong relationship building skills and the ability to work with people at all levels is essential

Ability to react instantly to changing aims and objective with the ability to operate at a fast

Attention to detail, organization, follow-through, initiative

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