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Executive Assistant

4 months ago

Cheadle, United Kingdom Freedom Group Action 365 Full time

How does working 4 days for the same salary as 5 sound? No really, there’s no catch.

We’re a great bunch here at the Freedom Services Group, and we’re all about looking after our employees. Which is why we’ve recently trialled a 4-day working week for all staff.

Freedom services are going through an exciting phase of growth, and we’re looking for enthusiastic and motivated people to join our team.

As part of our team you’ll also get some amazing benefits.

Does this sound like your kind of place to work? Here’s what we’d like from you

**About us**

We are the Freedom Group and we're passionate about what we do; protecting people, their property, their valued possessions, and the things they love. We provide a range of services to business partners and customers including insurance underwriting, distribution of insurance products and management of motor claims.

Our team is based in Cheadle, Cheshire but we've adopted a successful hybrid approach where remote and flexible working is very much at the forefront. In addition to a competitive salary, we provide a range of great benefits including:

- Reduced hours benefit (4 day week).
- Paid day off for your birthday
- Private healthcare after 6 months service
- Enhanced Maternity & Paternity policy (qualifying period)
- Company sick pay (qualifying period)
- Competitive holiday allowance
- Company pension contribution
- Social events throughout the year
- Company discount & benefit scheme
- Free eyecare vouchers
- Death in service policy

As an employee of the Freedom Group, you will find a fun working environment and an inclusive culture where everyone feels valued and respected, and we're looking to add some new faces to our growing team.

**Key duties and Responsibilities**

**1. Communication and Liaison**:

- Act as a key liaison between the EA to the CEO, COO & Board of Directors, the Executive Team and external/internal stakeholders, including team members, partners, and clients.

**2. Administrative Support**:

- Provide comprehensive administrative support to the Executive team, including managing calendars, coordinating travel arrangements and scheduling meetings over international time zones.
- Prepare and edit correspondence, reports, and presentations on behalf of the executives.

**3. Project Support**:

- Support the Executive Team on projects as needed, demonstrating adaptability and flexibility and project manage detailed tasks unaided.
- Act as the key contact in the coordination and tracking of various projects, ensuring deadlines are met and objectives are achieved.
- Produce reports for executive team.

**4. Meeting Coordination**:

- Coordinate and schedule all internal governance meetings (Quarterly Board, ExecCo, RemCo, Risk & Governance, Product & Governance this list is not exhaustive) and external meetings, ensuring all papers are collated and distributed ahead of time.
- Attend various meetings in person, take accurate notes & minutes, and follow up on action items to ensure timely execution.
- Meet and greet external clients and provide refreshments and lunch when required.

**5. Travel Management**:

- Manage travel expenses and reconcile reimbursement requests.

**6. Event Coordinator**:

- Lead the planning and organisation of meetings, conferences and company events when required, this may on a rare occasion require additional hours outside of working hours.

**7. Ad Hoc**:

- Support ad hoc projects related to facilities management and office moves.

This list is not exhaustive.

**Specialist Requirements**
- Extensive experience working at board level and supporting C-Suite/Executive Team or have worked in a leadership role.
- You must have minuted at board level with a high degree of accuracy
- Clear and professional communication skills
- Ability to work under pressure with experience of handling multiple tasks and confidential information.
- Proficient IT skills and proficiency in MS Suite, particularly Word, Excel & PowerPoint.
- Educated to at least GCSE level A-C Grades (preferably A level or degree.

**Behaviour**:

- It’s essential that the Executive Assistant is enthusiastic, dynamic, proactive and driven, as well as able to demonstrate our values: honesty, transparency, respectfulness and open-mindedness. It’s also essential for the Executive Assistant to maintain confidentiality at all times and remains calm when under pressure.

**Other duties**:

- To work positively and inclusively with all colleagues, customers and business partners to promote a workplace that values equality and diversity.
- To adhere to all company policies and procedures as set out in the company handbook.

If you think this sounds like you then please get in touch, we'd love to hear from you

**Salary**: Up to £350,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Company pension
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Health & wellbeing programme
-