Operations Assistant

3 weeks ago

Worcester, United Kingdom Mitie Full time

Operations Assistant

Job Title

Operations Assistant

Location

Worcester

Reports to

Office Manager

Hours

As per contract

Constraints (travel/ base/ working patterns etc.)

Office Based Role

Salary

£21,000 - £27,500 dependant on experience

About us

**Rock Power Connections is a leading Independent Connections Provider.**

We're specialists in designing and installing new and upgraded electricity connections to business, industry and commercial properties. We offer the highest quality for the best value and have a proven track record of quality and safety. Rock Power Connections offers all of its customers a full project management and delivery service from initial design to the final switch-on.

About the role

The role of the Administration Assistant is to provide a full range of administrative and business support services for the wider office staff and operational teams. The role will also involve liaising with external stakeholders, and suppliers as required.

Responsibilities can vary depending upon the current priorities of the business. Specific activities and responsibilities may be allocated directly by business managers.

Rewards

Join our growing organisation and you'll enjoy benefits including a generous holiday allowance, sickness pay, and a company pension scheme.

Key responsibilities

**Processes and Documentation**

Maintaining up to date employee details and associated HR information.

Pursuing employees for submission of required information e.g. daily vehicle checksheets, and recording these appropriately.

Coordination and management of the Supplier Approval process, and facilitating the regular review of documentation.

Undertake office fire safety practices as scheduled (fire alarm tests, emergency lighting tests, monthly office fire checks)

Facilitating annual staff DSE assessments

Supporting the Audit Manager on document collation and evidence gathering for third party accreditations

**Operational Support**

Arrange accommodation for staff when working away as required.

Assist in producing site start up packs, documentation & materials.

Procurement of plant & site welfare for DNO Sites.

**Procurement**

Working with the SHEQ team to secure the procurement of PPE from preferred suppliers.

Managing stock control of PPE and business clothing items, and maintaining allocation records.

Ensuring that office stationery and sundry supplies are maintained and secured for best available prices via suppliers

**Records**

Maintenance of Interested Parties Database.

Inputting to, updating, and maintenance of the corporate Calibration Register.

**General Admin and other Duties**

Provide general support to the Head of Business Implementation, Office Manager, and wider office team

Produce letters, reports and agreement documentation as required.

Responsible for the creation of purchase orders, registration of goods received and all associated queries.

Managing office deliveries and telephone enquiries

Managing the generic Rock Power Connections enquiry mailboxes

Job Holder Specification

Specification

**Essential**

**Desirable**

Education

Degree level or equivalent, or currently working at or above Graduate level

5 GCSE's at grade C or above, to include Maths and English Language

**Skills**:
Focused and self-motivated with the ability to work independently and as part of a team

Exceptional organisation and time management skills

Ability to work under pressure

Excellent written and verbal communication skills

Excellent numerical skills

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