Financial and Administration Lead

2 weeks ago

Crewe, United Kingdom Chemical Business Association Full time

**Position title: Finance & Administration Lead**

**Reporting to: Chief Executive Officer**

**Primary Objectives**:
The Chemical Business Association is seeking a person for the role of ‘Finance & Administration Lead’ to manage its accounts and administration department, and to support our Core Services and Special Projects departments. In addition, the role will include contributing and taking part in delivering an expanding portfolio of training and advisory services to member companies.

Our membership is at record levels, and we have had unprecedented and record demand for our services. We have achieved significant success in advocating for the chemical supply chain and the ‘Finance & Administration Lead’ role is a new full-time post which is part of our long-term strategy to ensure that our member’s current and future needs are catered for, and to deliver the highest levels of customer service and communication giving the best possible membership experience.

Based at our modern offices and conference centre in Crewe Cheshire, you will join a small, professional team and report to the Chief Executive Officer, and in turn, our Accounts Administrator will report to yourself.

The position offers an attractive remuneration package including private health cover and a generous pension plus excellent working conditions. You will be expected to travel within the UK, and potentially overseas if required.

Training will be provided where necessary and a programme of continuous improvement development is also in place for employees.

**Main Responsibilities**:

- Provide reporting information in line with the Company timetable.
- Overseeing and assisting in the annual audit, completing, and presenting of the annual accounts to members.
- Preparing, presenting, and monitoring of annual budgets.
- Managing of suppliers, overseeing purchase ledger and the passing of invoices to ensure payments are recorded and made on time.
- Overseeing and assisting in the administration of payroll, pensions, and other related matters.
- Developing and improving reporting mechanisms, and maintaining an effective and accurate management information reporting suite which measures the progress of the business.
- Keep overdue accounts to the minimum possible acceptable level whilst maintaining excellent customer/client relationships.
- Where necessary, negotiate realistic repayment plans if clients are in financial difficulties whilst protecting the interests of the business.
- Maintaining and developing close links with key external bodies i.e., lenders, HMRC.
- Whilst keeping the Company informed, commence, and manage legal proceedings against clients where the debt is not paid within an agreed timescale.
- Managing Company Cash Flow.
- Developing and managing the Finance function in order for it to fully support the business with accurate reporting and management of information.
- Ensuring the provision of accurate financial information in appropriate format and in a timely manner in order to ensure most effective use of finances and resources, whilst ensuring commercial and legal obligations are met.
- Ensure that accurate records are kept and maintained of cash allocations and reconciliations.
- Investigate issues/queries regarding payments made and/or required, whilst providing the client with sufficient information to enable debts to be collected.
- Identifying potential areas of revenue growth within the existing client database.
- Create supply chain solutions to ensure that all Prime Costs are at the most competitive edge.
- To ensure the effective use of all relevant resources i.e., people, finance, and assets.
- Ensuring all legal and commercial financial reporting requirements are met.
- Contributing to the Company Business Plan and Models.
- Developing cost saving ideas for the business.
- To work as a member of a self-managing team with a sense of collective responsibility and purpose and to provide support and advice to colleagues.
- To make sure that any financial resources or assets are used effectively.
- To promote and comply with Company policies on equal opportunities and health and safety both in the delivery of services and the treatment of others.
- Contribute to the achievement of business objectives in combination with colleagues and members.
- Support and actively contribute and participate with the rest of the team to help develop and implement the associations policies and strategies along with taking part in other activities and initiatives linked to diversity and inclusion, climate change and sustainability.
- As and when necessary, liaise and work with other organisations and stakeholders in support of the wider Association’s objectives.
- Support the rest of the team to help develop and implement the associations policies and strategies along with taking part in other activities and initiatives linked to diversity and inclusion, climate change and sustainability.
- Participating in memb

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