Operations Admin Assistant

3 weeks ago


Leatherhead, United Kingdom The Collectv Full time

**JOB DESCRIPTION**

**Job Title Operations Admin Assistant**

**Reports to Head of Commercial Operations**

**Office based, Leatherhead**

**Salary £22,000 p.a.**

**Job Context**

The Collectv is a fully independent technical TV service provider providing systems integration, media management and support for broadcast, outside broadcast and post-production systems. Our experience spans shows such as Too Hot to Handle (Fremantle), Dated & Related (Great Scott Media), Drive To Survive (Box To Box) for Netflix, Dancing On Ice for ITV, Darts for Sky Sports to name a few.

**Job Purpose**

We are looking for an Operations Admin Assistant to join our Operational team in our fast-paced office in Leatherhead. This is an entry-level administrative position where responsibilities include, but are not limited to, scheduling projects, raising purchase orders, contracts, managing diaries/ meetings.

**Key Accountabilities**
- Scheduling projects into our scheduling system (Farmers Wife) - both equipment and staff
- Maintaining monthly staff day counts and updating staff rosters
- Contacting hire companies for availability of equipment
- Contacting freelancers for availability to work, raising contracts once booked
- Raising purchase orders/placing orders
- Booking accommodation and travel
- Booking meetings

**Required Knowledge, Experience and Skills**

**Essential**
- Experience of Excel, Word, Outlook, shared folder systems (eg Dropbox or Google Drive)
- Good attention to detail, diligence in work
- Strong interpersonal skills to communicate effectively with suppliers and staff
- Good team working skills
- Able to prioritise effectively and plan tasks
- Able to work across a number of concurrent projects
- Some experience of post-production and/or outside broadcast environments

**Desirable**
- Some understanding of scheduling systems

**Competencies**

The following competencies (behaviours and characteristics) have been identified as key to success in the job.

**Achievement/Results Orientation** Page | 2

Is able to achieve efficient, timely, quality results by directing efforts on expected outcomes while providing exemplary client service within expected timeframes

**Planning and organising**
Is able to think ahead in order to establish an effective and appropriate course of action for self. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines and resource requirements

**Analytical thinking**
Is able to identify problems, explore and evaluate them systematically. Using a logical reasoning process to break down and work through a situation or problem to arrive at an outcome.

**Flexibility**
Adapts and works effectively with a variety of situations, individuals or groups. Is able to understand and appreciate different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change, and to change or easily accept changes in one’s own organisation or job requirements

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Leatherhead, KT22 7BA: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 12/05/2023



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