Nursing Support Administrator

2 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- ENT

**Grade**
- Band 3

**Contract**
- Permanent

**Hours**
- Part time - 30 hours per week (Flexible)

**Job ref**
- 164-5417057

**Site**
- Queen's Medical Centre

**Town**
- Nottingham

**Salary**
- £22,816 - £24,336 per annum

**Salary period**
- Yearly

**Closing**
- Today at 23:59

Job overview

An exciting opportunity has arisen in the Ear, Nose and Throat Department for a Nursing Support Administrator to join our team to support our senior nursing team in the ENT outpatient department. The post is an essential part of reducing the administrative burden on our team leaders and enabling them to spend more time with staff and patients, delivering excellent patient care.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

We require an enthusiastic, hardworking and conscientious team player with excellent organisational and communication skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will also be able to prioritise workloads, use your own initiative and respond to queries within and outside the organisation with a professional manner to patients, relatives and staff at all levels.

Working for our organisation

Our mission is working together with our patients, staff and partners to deliver world class healthcare, research, education and training. A leading teaching hospital and an innovative partner, improving the health and wellbeing of the communities we serve.

Detailed job description and main responsibilities

Typing of action plans. To manage and update the electronic diaries of the senior management team and to make appointments, arrange meetings and venues and inform all interested parties and attendees. To liaise with the Charge Nurse in the completion of unsocial hours payments and comply monthly figures for staff sickness, study etc.

To assist the Charge Nurse in ensuring electronic rosters are performed to the specified timeline, To support in effective collection and inputting of data of the unit's productivity data.

Assist the Matron and senior management in the day to day administration of staffing matters, organising annual appraisals and assisting the training team in the recruitment and selection of new staff.

Person specification

Training and Qualifications

Essential criteria
- RSA III word processing or equivalent experience
- 5 GCSE's or equivalent, C or above, must include English
- Computer literate to ECDL standard or equivalent

Desirable criteria
- NVQ Level 3 or equivalent

Experience

Essential criteria
- Proven typing and admin experience
- Experience in using Microsoft Office and Outlook
- Demonstrates an understanding of patient/client confidentiality

Desirable criteria
- Previous experience of working in the NHS

Communication and relationship skills

Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Maintain confidentiality in communication with patients/colleagues

Analytical and Judgement skills

Essential criteria
- Able to use judgement to make decisions in order to solve problems/enquiries
- Able to complete tasks using own initiative

Planning and Organisational Skills

Essential criteria
- Experience working within prescribed deadlines
- Ability to plan and organise own time
- _________________________________________

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other

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